DCM Administrative Assistant

JOB PURPOSE: Support the Program Manager and Staff through various administrative functions; filing and posting required paperwork assisting with accounting and invoice submissions and maintaining organization records.

ESSENTIAL JOB RESPONSIBILITIES:

Track and manage overall payroll systems:

o Receive enter and manage times and submissions.

o Submit completed payroll to accounting according to deadlines.

o Manage and submit any complimenting payroll and/or time submission software or hardware vehicles. Submit to corporate accounting as required.

Perform errands as scheduled and/or necessary:

o Pickup and distribute mail (and documents) to and from Corporate.

o Run general errands to and from customers and vendors as needed.

Perform administrative duties in a timely and accurate manner:

o Answer phones and take/forward messages.

o Type print and proofread documents.

o Photocopy scan and fax materials.

o Distribute pay checks and general client correspondence.

o Schedule meetings for Program Manager and Emergency Services management staff.

o Maintain legal records and files for organization.

Maintain and disburse petty cash in conjunction with Accounting Department guidance:

o Replenish account as necessary.

o Reconcile accounts on a regular basis as established by CFO.

Perform periodic administrative duties in a timely and accurate manner:

o Prepare agenda meeting materials and meeting information monthly.

o Secure meeting lunch/snacks/drinks/paper goods as needed.

o Track and distribute office keys as needed. o Maintain management systems policies procedures contract repository and forms.

Other duties as assigned.

Demonstrate Exceptional customer service in Everything you do by placing the child family Veteran or client first to support our mission to Empower people to build better lives for themselves their families and their communities.

ESSENTIAL QUALIFICATIONS:

EDUCATION: High School Diploma/GED or comparable skill set obtained through experience.

EXPERIENCE: 35 years administration experience nonprofit experience preferred; 23 years experience in a customer service focused environment. Proficient knowledge of MS Office Word Excel etc.; Strong Math skills 10 keybytouch and proof reading.

ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employers sole discretion.

LICENSES: Drivers License with clear record.

VEHICLE: Must have daily use of a vehicle without prior notice.

OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights weekends and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others.

Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination including harassment because of race color sex gender age religion national origin marital status sexual orientation gender identity genetic information disability military or veteran status or any other characteristic protected by law. We recruit hire employ train promote and compensate individuals based on jobrelated qualifications and abilities.

Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief in accordance with applicable laws. If you need to inquire about an accommodation or need assistance with completing the application process please email or speak with your recruiter.

Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online please reach out to us at . If you are chosen for an interview we will provide further details on how to request accommodations for the interview process.