Senior Administrative Analyst - Alexandria VA
Senior Administrative Analyst - Alexandria VA
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1 Vacancy
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS Our organization works with partner companies to source qualified talent for their open roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps.
Summary
All Native Group is seeking a qualified Senior Administrative Analyst to support OUSD I&S CL&S Support Division in Arlington VA (Pentagon) In this role you will be handling administrative responsibilities for national and DoD policy guidance and training along with conducting multiagency coordination in addition to managing supervising and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.
Essential Functions
Provide administrative support for the Director for Intelligence (DDI) Counterintelligence Law Enforcement & Security.
Maintain the DDI CL&S daily calendar and ensure operations are accomplished in a timely professional manner. Arrange for meetings conferences and videoteleconferencing to include taking minutes and maintaining invitations attendee contact rosters.
Provide correspondence staffing support on a daily basis on approximately ten to fifteen items per day working with more than 40 Directorate action officers and other staff for all required correspondence actions (e.g. formal letters memoranda readahead briefing/meeting packages activity reports senior leadership reports senior leadership reports and travel/training/personnel documents).
Perform technical writing/editing editorial consultation proofreading or overall documentation review on approximately ten to fifteen items per day. Ensure documents are prepared in the appropriate DoD format. and are free from grammatical errors. Tracks all Directorate suspense to ensure timeliness.
Maintain and update approximately twenty overarching CL&S Directorate informational binders addressing staff priorities quarterly requirements and other documentation required by the DDI(CL&S).
Support the Director by providing requested data on Directorate activities accept disseminate and track tasks for future meetings and provide the Directorate and Division leadership with updated DDI(CL&S) guidance and requirements.
Act as the primary administrative interface with the staff of the DDI(CL&S) and as such receive all tasks for the Directorate and submit them to the appropriate Division or the Director.
Prepare and/or oversee travel arrangements. Travel frequency will be based on mission requirements and travel restrictions during COVID19; approximate number is two to three trips per quarter. Assist in the preparation or refinement of itineraries prepare or oversee the preparation of travel orders secures reservations and tickets verifies that passports and visas are in order. Upon completion of travel prepare voucher assist in developing necessary trip reports and brief on items of special interest and actions taken during customer absence from the office.
Provide administrative support for government staff personnel in a sensitive compartmented information facility (SCIF) answering phones maintaining office files and the office filing system and tracking action items in the suspense portal. Utilize proper security procedures to protect classified information.
Provide Records Management Support to directorate to help ensure electronic and hard copy records are properly maintained. Ensure office records are marked filed and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration.
Competencies
Experience supporting travel requirements of senior executives including foreign travel.
Possesses intimate knowledge of OUSD(I&S) goals objectives and direction.
Provides clearly articulate analysis through both oral and written communication.
Supervisory Responsibility
None required for this position.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Must be able to remain in a stationary position 75% of the time.
Occasionally moves about inside the office to access file cabinets office machinery etc.
Constantly operates a computer and other office productivity machinery such as a calculator copy machine and computer printer.
Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately loudly or quickly.
Frequently moves standard office equipment up to 25 pounds.
Must be able to work indoor conditions 90% of the time.
Position Type/Expected Hours of Work
This is full time position. Monday Friday. Must stay until 4:30pm daily.
Travel
Travel is primarily local during the business day although some out of the area travel and overnight may be expected.
Experience
Experience with supporting Front Office Senior Leadership. Experience maintaining an executive calendar answering phones preparing briefings and setting and tracking suspenses.
Managing supervising and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.
Drafting and editing correspondence briefing slides and memorandums.
Performing action officer responsibilities which includes tracking suspenses staffing packages resolving/deconflicting issues and/or coordinating actions with both internal and external customers.
Education
High school diploma or equivalent with at least 5 years of administrative experience.
Additional Eligibility Qualifications
Understanding of the innerworkings of how an Executive Front Office operates; one with 2 Senior Executives.
Security Clearance
Must possess or be able to obtain/maintain a TS/SCI security clearance
Drug Free Workplace
All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a preemployment drug screen as a condition of employment. In addition all employees are subject to random drug screens throughout the term of their employment with All Native Group.
AAP/EEO Statement
All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. However preference may be extended to persons of Indian descent in accordance with applicable laws.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Required Experience:
Senior IC
Employment Type
Full Time
