Administrative Assistant - Branch Manager
Administrative Assistant - Branch Manager
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Job Description
This position requires the ability to handle multiple priorities anticipate needs and independently handle tasks and decisions working closely with administrative and marketing team. The ideal candidate must be able to provide personalized and confidential executive assistance with discretion and judgment display a high degree of professionalism when dealing with key executives and business partners and be able to work with minimal supervision. The position reports to the Rochester Branch Manager and may occassionally provide support to the Boston and New Haven Offices.
Responsibilities:
- Participate in planning and provide administrative support for departmental meetings and special events.
- Create effective PowerPoint and other presentations as needed.
- Schedule and coordinate travel arrangements. Keep uptodate on corporate travel policies and travel booking software e.g. Concur.
- Prepare submit and track expense reports as well as assist with data input and report generation
- Arrange meetings and conference calls.
- Responds to regularly occurring requests for information.
- Maintain a proactive diary of items including proactive support and follow up on items as needed.
- Maintain schedules and calendars.
- Responsible for maintaining reporting administrative & marketing support systems accurately and comprehensively.
- Proficient user of MIS CMR and other financial reporting tools
- Coordinate plan and lead branch social volunteer and holiday events
- Performs other duties as assigned.
Qualifications
- Advanced proficiency in MS Word PowerPoint Excel Outlook intranet internet and travel and expense systems.
- Excellent organizational and time management skills including demonstrated ability to multitask independently prioritize work in a highvolume environment meet deadlines and exercise excellent decisionmaking skills.
- Sound understanding of Zoom WebEx and other teleconferencing equipment.
- Strong written and verbal communication skills and proven ability to build relationships internally and externally.
- Demonstrated ability to serve as a key administrative resource including the ability to research inquiries and provide accurate and timely responses.
- Strong interpersonal skills and the ability to communicate with all levels of the organization.
- Demonstrated experience in managing physical electronic and expense systems.
- Willingness to learn new systems and workflows
- Analytical ability is required to gather and summarize data for reports find solutions to various administrative problems and prioritize work.
- Proven ability to work independently and be a selfmotivator
- High school degree; College degree preferred.
- 5 years administrative experience required.
The pay range for the role is $44400 to $75600. The specific offer will depend on an applicants skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package more details on which can be foundon our careers website. The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.
Required Experience:
Manager
Employment Type
Full-Time
