Project Management Assistant (PMA)
Project Management Assistant (PMA)
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
At EXP were driven to provide innovative solutions for the worlds built and natural environments. As a team of engineers architects designers scientists creators and a community of professionals we bring diverse and talented people together to solve the worlds most complex challenges. Here you join a team that leverages differences harnesses their entrepreneurial spirit in an employeeowned company that believes diversity is what gives us strength seeks sustainable results and shares ambitions for each other our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience while staying connected to a global network of professionals who believe we are a part of something bigger. Together we are EXP.
Are you ready to design your future
Be our nextProject Management Assistant (PMA)
Your work environment at EXP
In this role candidate will be a part of the transportation team based in Miami FL. The candidate will serve as a fulltime PMA/Contract Support Specialist working onsite at the Agencys office as part of a staff augmentation arrangement. Responsibilities will include carrying out a variety of administrative activities as assigned by the Contract Administrator.
What a day at EXP has in store for you
- Processing work assignment request.
- Creating/Processing Purchase Orders.
- Reviewing/Processing Invoices.
- Reviewing scope of services and related fee proposals.
- Preparing work orders.
- Developing revised procedure and policy recommendations for the department and maintaining contact with management and supervisory personnel within or outside the agency.
- Updating various spreadsheets databases and electronic filing of documents.
- Preparing weekly and monthly reports.
- Meeting with Project Managers to obtain concurrence on budget figures.
- Meeting with Project Managers and Budget to resolve discrepancies with Chartifeld values in work orders and purchase orders.
- Obtaining the contractually committed project costs as contracts and change orders are awarded.
- Conducting work order closeout procedures.
- Coordinating with the Scheduler.
The Skills Knowledge and Abilities We Seek
- Document Development: Assist in creating and managing project documentation including reports schedules and budgets.
- Coordination: Facilitate communication between project managers team members and stakeholders.
- Scheduling: Assist in planning and scheduling project timelines and milestones.
- Budgeting: Monitor project budgets and expenditures ensuring financial compliance.
- Data Analysis: Analyze project data to provide insights and support decisionmaking.
- Compliance: Ensure all project activities comply with relevant regulations and standards.
- Support: Provide administrative support such as organizing meetings preparing agendas and taking minutes.
- Plan Project Budgets: Support Project Managers with developing project plans forecasting and allocation of resources.
- Operations Meeting: Support Project Managers summarize project progress with accounting and serving as project controller.
Employment Type
Full-Time
