Facility Coordinator

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Day 08 Hour (United States of America)

Located in the heart of Silicon Valley Stanford Health Cares mission is to heal humanity through science and compassion one patient at a time. The Facilities Services & Planning (FS&P) division plays a key role in helping Stanford Health Care accomplish this mission. With a fastpaced techsavvy and lean culture that focuses on goals metrics and continuous improvement FS&P provides nonclinical operational support to Stanford Health Care and other Stanford Medicine entities to ensure safe and successful nonclinical operations 24/7 and plan for the organizations future facility needs. Site Support Services is one of ten business units within FS&P.

More information about FS&P and its business units can be found at this site:

Facilities Services & Planning (FS&P) Stanford Health Care

The Site Support Services business unit manages over 3.5 million square feet of facilities at over 150 ambulatory care and administrative locations across the Bay area. This encompasses multiple Stanford Medicine entities including Stanford Health Care Stanford Medicine Childrens Health and Stanford Health Care TriValley. With a budget of over 64milliondollars Site Support Services oversees facility engineering facility maintenance project/construction management property/facility management housekeeping and collaborates with security and environmental health & safety. Being a member of FS&P and Site Support Services means you are part of keeping a very large and complex health care network of entities and facilities functioning smoothly.

If you are interested in joining a nationally recognized healthcare system home to numerous Nobel Prize winners and being part of a cohesive team of Engineers Senior Facility Managers Facility Managers Facility Coordinators and other professionals please read the job description below and apply online.

This is a Stanford Health Care job.

A Brief Overview
The Facility Coordinator supports the regional team with mostly deskoriented tasks in support of operations that include but are not limited to service contract and purchase order work; ordering supplies; coordinating vendor and internal meetings and following up on vendor deliverables. The Facility Coordinator will also be responsible for documenting coordinating and communicating facility conditions for Stanford Health Care.

Locations
Stanford Health Care

What you will do

• Assists Facility Managers with incident response by disseminating the appropriate communication using standard communication protocols.
• Aids Facility Managers with site inspections and related followups. Coordinates with vendors and internal teams on the contractpurchase order paperwork associated with site inspections.
• Assists with the annual generation of letters to Landlords regarding compliance with Fire Life Safety regulations; follows up on receipt of information to report to team.
• Addresses new site activation by creating needed materials i.e. welcome packets. Organize contracting purchasing paper work and cost tracking for site related projects.
• Maintains the Standards information for furniture carpet fabrics and finishes. Supports management of furniture inventory. Coordinates ICRA/PCRA documentation as needed.
• Ensures financial management at the purchase order level by collaborating with Facility Managers and Business Managers. Assists with database information updates: customers suppliers landlords; collaborates with Lease Administration as needed.
• Handles event coordination (town halls CICARE rounds HR events Campus Council); prepares agendas.
• Peform condition assessments of each area/facility according to standard work including appropriate documentation and followup.
• Review documentation for completeness according to standard work.
• Document and generate reports from data electronic system.
• Manage update and report on status of work order calendar.
• Works with Director Facility Manangers on financial analysis forecasting and need assessments.

Education Qualifications

• High School Diploma or GED

Experience Qualifications

• 1 years of related work experience.

Required Knowledge Skills and Abilities

• Knowledge of general practices program and/or administrative specialty.
• Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.
• Knowledge of English grammar spelling and punctuation.
• Familiarity and understanding of project management principles and practices.
• Ability to take initiative and independently plan organize coordinate and perform work in various situations where numerous and diverse demands are involved.

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute CICARE standards for all of patients families and towards each other. CICARE is the foundation of Stanfords patientexperience and represents a framework for patientcentered interactions. Simply put we do what it takes to enable and empower patients and families to focus on health healing and recovery.

You will do this by executing against our three experience pillars from the patient and familys perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and nondiscrimination inall ofits policies and practices including the area of employment. Accordingly SHC does not discriminate against any person on the basis of race color sex sexual orientation or gender identity and/or expression religion age national or ethnic origin political beliefs marital status medical condition genetic information veteran status or disability or the perception of any of the above. People of all genders members of all racial and ethnic groups people with disabilities and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $32.65 $41.62 per hour

The salary of the finalist selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training. This pay scale is not a promise of a particular wage.