HR & Payroll Specialist
HR & Payroll Specialist
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Job Description
Job Title:
HR & Payroll Specialist
HR & Payroll Coordinator
(Depending on Experience)
FLSA Classification: nonexempt
FTE: 1.0 (40 hours/wk)
Sponsors Purpose:
Sponsors seeks to improve opportunities and outcomes for individuals with conviction histories and to assist individuals released from incarceration with their successful reintegration into our community. Sponsors is a nationally recognized model in reentry services.
Sponsors Values:
- Empowerment: We support each person in making their own choices to lead their best life.
- Dignity: We respect and believe in the goodness of every person.
- Community: We are stronger when everyone is able to fully participate and contribute.
Special Note:
This position will be filled as HR & Payroll Specialist or HR & Payroll Coordinator depending on experience and qualifications. See Responsibilities and Education & Experience for details.
Position Supervision:
This position reports to the Human Resources Director. This position does not supervise others.
Job Description :
The HR & Payroll Coordinator/Specialist provides support to Sponsors staff for benefits payroll and general HR functions. This position assists the HR Director with managing processes and tasks related to recruitment onboarding benefits employee engagement recordkeeping and reporting. This position is also responsible for full cycle Payroll processing including time reporting management associated benefit deductions and accruals voluntary and involuntary pay adjustments and timely processing and reporting. As a first point of contact for employees the HR & Payroll Coordinator/Specialist must be responsive while managing other priorities in this role that requires diverse skills and high staff contact.
Responsibilities:
- Facilitate recruiting and onboarding of new employees
- Manage enrollment of employee benefits and help employees access benefit services
- Coordinate employee engagement and relations programs
- Timecard time off accruals & payroll management
- Administrative support for Human Resources operations
Additional responsibilities of HR & Payroll Coordinator:
- Monitor and report compliance with regulatory and internal procedures
- Employee engagement program management
- Assist with training & development for targeted employee audiences
- Additional HR Department Support
Skills and Knowledge:
- Ability to adhere to strict confidentiality standards
- Ability to think critically and respond or redirect decisively to sensitive situations
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Working understanding of human resource principles practices and procedures
- Excellent time management skills with a proven ability to meet deadlines
- Ability to function well in a highpaced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software
Education and Experience:
- Two years of experience in HR finance or related field working with highly confidential information.
- At least one year of experience working with human resource management or financial data software is required; experience with Paylocity is preferred.
- Postsecondary coursework in HR business or organizational development preferred.
- One year of experience working for a nonprofit social service organization. Preference for experience working with employees and/or participants in a postincarceration reentry program.
Additional requirements for Coordinator:
- Two years of experience in Human Resources.
- At least one year of experience with benefits management or Payroll.
- SHRM HRCI or related professional organization certification may substitute for 1 year of experience.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds occasionally
Work Environment:
- This position typically works in an office environment and uses a computer telephone and other office equipment as needed to perform duties.
- May encounter frequent interruptions throughout the workday
- Will occasionally travel to other local venues and organization sites for meetings and events
Postconviction Supervision Status:
Successful candidates for this position who are on parole or probation must have completed at least 1 year of supervision have no violations of parole or probation in the past 9 months and not be in a diversion program (e.g. SB416 Treatment Court DUII Diversion Restorative Justice).
The perks of being a Sponsors Team Member:
- Work with an amazing team of passionate talented and committed individuals.
- Standard health vision and dental insurance for employees and eligible dependents.
- Over 2 weeks of sick and vacation leave per year. Accrual begins with your first payroll.
- Candidates who are highly proficient in English and Spanish may be eligible for a 5% bilingual differential pay (certified by examination).
- 10 paid holidays plus an additional floating holiday.
- Retirement funding options after the eligibility period.
- Our organization qualifies for Public Student Loan Forgiveness.
- Annual pay increases Employee Assistance Program fun activities and more.
How to Apply:
Applications should be submitted online through our job opportunity webpage. Questions alternate application requests or requests for accommodation should be sent to the Sponsors Human Resources Director at
Applications received by 5/23 will receive priority consideration. The position will remain open until filled.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
