Lead Project Coordinator
Lead Project Coordinator
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Job Description
Lead Project Coordinator
Full time / Part time FTC until February 2026
Salary: pa with potential for further progression to42439 pa with our pay progression scheme.
Location: Flexible
Contracted to our Wilmslow Edinburgh Cardiff or Belfast office however through hybrid working we offer flexible home and officebased working opportunities. There will be times when you will be expected to attend the office to collaborate with colleagues or travel due to business need.
Why work for the ICO
- Pay progression scheme.
- Hybrid and flexible working options.
- 25 days paid holiday per year plus privilege and public holidays.
- Flexi leave (up to 26 additional days leave per year).
- Pension (employer contribution around 26.6%).
- Online discount scheme to save money at major supermarkets retailers gyms restaurants insurance providers and many more.
- Health Cash Plan.
- Fantastic development opportunities to learn and progress.
Further details can be found on the benefits section of ourwebsite.
Job summary
We are seeking a dynamic Lead Project Coordinator to join our team. Reporting into the Project Manager in this role you will be the driving force behind our project management efforts ensuring that all projects are delivered on time within scope and within budget. You will work closely with crossfunctional teams stakeholders and clients to coordinate and oversee all aspects of project execution.
The Information Commissioners Office (ICO) is the independent regulator of information rights. In a datadriven world we provide advice guidance and support to organisations enabling compliance with their obligations as well as protecting individuals and their personal data.
As an employer we are passionate about making a positive difference to the lives and careers of our people and we empower you to be curious impactful collaborative and respectful.
Job Description
Lead project coordinators work closely with project and programme managers assisting them to plan direct and coordinate defined programmes of work.
The post holder will be critical to the delivery of ICO transformational programmes and strategic projects providing support to the project management or portfolio office in order to maximise the efficiency and effectiveness of business processes and ensure that appropriate controls are in place to deliver projects successfully and in line with corporate guidelines.
Key Responsibilities
- Day to day support to one or more projects using Agile methodologies coordinating tasks tracking progress throughout the project lifecycle and identifying any issues or risks escalating as appropriate with recommended options on mitigating actions to take.
- To support the setting of guidelines principles and standards for effective project governance.
- Maintain and support the production of project documentation to allow for effective reporting and decision making.
- Communicate with stakeholders and project teams including providing advice and guidance on project delivery best practice.
- Take responsibility for scheduling and organising project and programme meetings preparing and distributing agendas and papers in advance recording and distributing minutes maintaining action logs and proactively engaging with stakeholders prior to and following the meetings.
- To help maintain the project and programme risks and issues registers contributing to the identification of risks and issues developing response recommendations.
- To monitor the use of resources and budget associated to projects escalating issues as appropriate
- To provide any additional support required by the project for example supporting training or familiarisation sessions or requirement gathering.
- Take responsibility for additional project activity where required such as training user acceptance testing or requirement gathering.
Essential criteria assessed at application stage
- Experience relevant to the role requirements as described in the role responsibilities and person specification and accumulated through any combination of academic or vocational qualifications or experience.
- A project management qualification or a willingness to work towards one
- Experience in a planning or project support role.
- Experience preparing and presenting agendas papers and reports. statistics charts etc.
- Excellent knowledge and demonstrable ability of Microsoft 365 applications.
Essential criteria assessed at interview stage
- Excellent intellectual and analytical ability including the ability to analyse and quality check complex information
- Excellent communication skills with the ability to provide clear advice and influence at all levels
- Ability to deal with complex or sensitive situations in a diplomatic and sensitive manner
- Ability to focus on the delivery of outcomes and work under pressure to respond quickly to changing circumstances and tight deadlines
- Strong organisational skills and adept in providing secretariat support for senior meetings
Equality diversity and inclusion
The ICO is committed to promoting and enhancing equality diversity and inclusion. We are focused on developing a workforce that is representative of the communities we serve and together we are building an inclusive workplace where all of our colleagues have the opportunity to make a real are championing this through ourEquality Diversity and Inclusion Boardtogether with a number of staff networks. Read more about our commitment on our website.
If you have a disability or impairment and have difficulty using our online application system please email the HR team atwho can arrange for you to submit an application via an alternative method.
Closing Date
Please submit yourCV by23:59 on Monday 2nd June 2025
We reserve the right to close this vacancy before this date should we receive sufficient applications. Please apply as soon as possible to ensure your application is considered.
Required Experience:
IC
Employment Type
Full-Time
