Senior Executive Assistant
Senior Executive Assistant
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Job Description
Job description
Are you readyfor coming alongside our founder and putting everything in place to bring his vision into reality Do you want to be part of agreat scaleup that is revolutionizing the logistics world Do you want to work with an exceptional team of people youll remember for the rest of your life Then we might have just the right opportunity for you!
Peripass is a logistics SaaS scaleupfounded in Yard Management Software enables industrial and logistics companies (think of companieslike Bridgestone Alpro and SaintGobain)to smoothly manage the complete flow of trailers rolling on and off their sites as well as all trailer movements onsite. Were riding an incredible wave of growth with sales skyrocketing and our company expanding faster than ever. Our mission To revolutionize logistics through digitization and automation and were just getting started. Were building on strong momentum driven by ambition and a clear vision for the future. Ready to be part of whats next
We are looking for a strategic and highly organized person to join our team as Executive Assistant to our CEO and GTM leadership team. As a fastgrowing SaaS scaleup a lot is going on and we need a talented centipede to help keep our leadership focused on what truly matters. With multiple priorities competing for attention youll play a crucial role in unblocking the CEO and GTM leaders from the daytoday by taking ownership of operational administrative and strategic support. Youll handle a mix of daytoday activities executive admin tasks and special projects not just for the CEO but also for key GTM leaders (think sales marketing customer success). Youll collaborate with internal stakeholders across the business and by extension help keep the broader team running smoothly.
We are looking for someone who has the ability to ramp up quickly when it comes to new information and learning new things who thrives in a fastpaced everevolving environment and who takes pride in making things run like clockwork behind the scenes.
As our Senior Executive Assistant you are responsible for:
Calendar Management: Proactively manage the CEOs calendar schedule meetings and coordinate appointments ensuring optimal time allocation and prioritization.
Travel Arrangements: Plan and coordinate travel arrangements including flights accommodations ground transportation and other logistics considering the CEOs preferences and business requirements.
Communication and Correspondence: Handle incoming and outgoing communications including emails phone calls and written correspondence on behalf of the CEO. Draft and prepare documents presentations and reports as needed.
Event Coordination: Prepare meeting agendas materials and presentations for events offsites/onsites all hands & customer visits. Attend (leadership) meetings take accurate minutes and follow up on action items to ensure timely completion.
Relationship Management: Maintain positive relationships with internal and external stakeholders including clients partners board members and employees. Facilitate effective communication and act as a liaison between the CEO and various stakeholders.
Information Management: Organize and maintain confidential information documents and records. Implement effective document management systems and ensure easy access to relevant information.
Sales Support. Update Sales Materials on a quarterly basis. Provide sales insightsby pulling reports from CRM. Act as the Chief of Staff for Sales & Marketing.
Special Projects: Support the CEO or GTM leadership in special projects strategic initiatives and adhoc assignments. Conduct research compile data and provide insights to aid decisionmaking
What we offer
We like big trucks and we cannot lie but we also know that our growth is driven by the amazing people behind the wheel. Thats where you come in! Youll take a hightrust highimpact role. This is a unique opportunity to work in a varied role where autonomy impact and growth go hand in hand.
Theres tons and tons of room for impact. Your voice will be heard and your ideas and proactivenesswill shape the future of our company.
Afun groupof colleagues who are all making the success story of Peripass day after day milestone after milestone and joke after joke.
A brandnew office next to the flyover in Ghent. The (bike) highway will get you here in no time!
Want to know if wed be a good fit for you Here are our values. We do everything we can to make these values live in our daytoday not just words we put on our walls.
Act fast fail fast We dont blame we learn. Because you simply cant grow without failing.
Curiosity We like to try out new stuff and optimize things. By working together we come up with creative solutions that we can be proud of.
Adaptability We have to face it were scaling and were scaling hella fast. So we need to constantly change and adapt. But hey isnt that also the kick of working at a scaleup
No nonsense We communicate directly with each other and we listen we really listen. Because thats the key to making good things great.
Humbleness Hey were all just people. We all f*ck up sometimes we all deserve respect and were all in this to grow and kick some serious ass in the process.
Job requirements
Come on blow us away with your credentials! You will if you have:
5 years of experience supporting Clevel executives ideally a CEO in a fastgrowing (SaaS) environment
Commercial mindset with understanding of sales processes
Strong organizational skills; able to prioritize and multitask effectively
Proactive in spotting and resolving operational/admin issues before they arise
Experience supporting at the management and board level
Excellent written and verbal communication in English and Dutch; professional proficiency in French
Advanced Excel skills (incl. VBA); confident with CRM and Office tools
Sharp eye for clean clear layouts and presentations
Strong sense of ownership and accountability
Flexible calm under pressure and solutionoriented
Discreet and precise when handling sensitive information
Strong interpersonal skills; able to build relationships across all levels
All done!
Your application has been successfully submitted!
Required Experience:
Senior IC
Employment Type
Full-Time
