Events Coordinator (Fixed-Term Contract)
Events Coordinator (Fixed-Term Contract)
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Job Description
- Job Title: Events Coordinator The Stylist Group
- Reports to:Head of Events The Stylist Group
- Contract Duration: FixedTerm Contract until end of November 2025
About The Stylist Group:
The Stylist Group (part of DC Thomson) is a femalefocussed media company which encompasses live events a creative agency and products targeted to metropolitan women. Through high frequency print and nonstop mobile first content Stylist reaches a monthly audience of over 4.5 million and helps market thousands of global brands. Launched as part of Shortlist Media in 2009 we keep a commitment to feminism equality and female empowerment at the heart of everything we do.
About the Role:
We are looking for a highly organised candidate to join the inhouse events team at The Stylist Group on a fixedterm contract until the end of November 2025. The main focus of this role will be to work on Stylist Live; our flagship festival of inspiration.
This position will suit an individual who is seeking a career within the events industry. We are looking for a candidate with strong organisational skills experience in a customerfacing role and willingness to get involved with many different aspects of events.
Key Responsibilities:
- Support the sourcing negotiation and management of external suppliers (e.g. venues AV suppliers printers florists security etc.)
- Responsible for the administrative side of all large events (jobs include managing event bookings and/or RSVP processes and all associated communications with guests guest list management onsite guest checkin experience courier booking and invoice management)
- Update existing spreadsheets with new venues and suppliers with uptodate contacts and details
- Provide operational support for the Stylist Events Team onsite at all events
- Manage and update event inventory and liaise with office manager to ensure event stock is stored correctly
- Source itemise and organise everything needed for each event ensuring timely delivery
- Source and pack goody bag items and manage the inventory for these for every event
- Implement excellent organisational systems and processes that support the events team proactively suggesting improvements or new processes tools and/or software where relevant
- Organise and arrange travel tickets couriers taxis and other logistics within the allocated budget
- Demonstrate good knowledge of events in London and updating the team on these
- Maintain a fine understanding of the tastes and interests of our readers when choosing event partners
- Represent the company in a professional and appropriate manner when liaising with suppliers contractors and other thirdparty companies
Requirements
Essential/Key Attributes and Skills:
- Flexible adaptable and able to work under pressure
- Friendly approachable and proactive in taking initiative
- Strong attention to detail with excellent organisational abilities
- A positive cando attitude with a high level of enthusiasm
- Collaborative team player with a willingness to support others
- Experienced and proficient in Microsoft Word Excel and PowerPoint
- Professional and effective telephone manner
Desired Experience:
- Previous events experience would be advantageous
- Previous administration and office support experience
- Experience working in customerfacing environments or roles
To apply for this role please follow our online application process and submit a CV and cover letter.
NB: 1. This job description is not exhaustive and does not exclude any other tasks that may reasonably be required by the role.
2. It is also subject to change as business conditions dictate.
Benefits
This is a fulltime temporary position working 35 hours per week from our London Fleet Street Office. At Stylist we offer a hybrid working model. We also offer a generous package including 26 days holiday plus bank holidays health cash plan gym discount excellent pension a competitive salary and many more staff discounts and benefits.
We are an equalopportunity employer and encourage applications from everyone and do not discriminate on the basis of race religion gender sexual orientation age marital status disability or any other protected characteristics.
Closing date for applications: Wednesday 4th June 2025 at 16:00hrs
If you have any issues with your application please email
Please note that we reserve the right to close the vacancy early once we have received suitable applications. Therefore please ensure you submit your application as early as possible to avoid disappointment.
#Events #EventManagement #EventCoordinator
Required Experience:
IC
Employment Type
Temp
