Corporate Event Specialist
Corporate Event Specialist
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Job Description
Aeroflow Health Corporate Event Specialist: Asheville NC
Aeroflow Health is made up of creative and talented associates who are transforming the home medical equipment industry. Our patientcentric business model is founded on innovation through technology and cuttingedge delivery platforms. We have grown to be a leader in the home medical equipment segment of the healthcare industry are among the fastestgrowing healthcare companies in the country and recognized on Inc. 5000s list of fastestgrowing companies in the U.S.
As Aeroflow has grown our needs to curate an amazing employee environment and experience have grown as well. We are working hard to ensure that Aeroflow remains a premier employer in Western North Carolina by making constant improvements to our office spaces thus better the everyday lives of the employees that work so hard to service our patients.
The Opportunity
Within Aeroflow the Employee Engagement team is looking to add a Corporate Event Specialist to support our ongoing engagement activities for employees. As a Corporate Event Specialist you will play a key role in supporting the planning and execution of a variety of company events including our annual sales summit leadership meetings corporate parties team onsites learning and development opportunities and more. You will work closely with leadership executives and external vendors to ensure every event is a success and aligns with our company culture.
Your Primary Responsibilities
We are currently seeking a Corporate Event Specialist typically responsible for:
- Plan coordinate and execute company events including internal meetings corporate celebrations conferences summits training sessions team onsites volunteer opportunities presidents club incentive trip teambuilding activities and more.
- Coordinate with vendors including venue selection catering entertainment and other event services.
- Manage event budgets track expenses and ensure events are within the allocated budget.
- Order and distribute event swag and supplies ensuring timely delivery and availability.
- Work closely with executives and leadership teams to understand event requirements and ensure events meet company expectations.
- Oversee event logistics including setup registration and coordination of all onsite activities.
- Collaborate with various departments to ensure all event needs are met including learning and development initiatives employee recognition programs and social events.
- Maintain clear communication with all stakeholders ensuring all parties are informed of event details and timelines.
- Employee has an individual responsibility for knowledge of and compliance with laws regulations and policies.
- Compliance is a condition of employment and is considered an element of job performance.
- Maintain HIPAA/patient confidentiality.
- Regular and reliable attendance as assigned by your schedule.
- Other job duties assigned.
Skills for Success
- Ability to prioritize multiple tasks effectively ensuring that all aspects of event planning are addressed within deadlines.
- Building strong relationships with internal teams vendors and external partners.
- Ability to articulate ideas event requirements and status updates in a clear professional manner.
- Negotiating with vendors and partners to secure the best deals and services for events.
- Ensuring that all event components from invitations to catering are flawlessly executed.
- Offering creative solutions for event challenges such as limited budgets unexpected venue constraints or tight timelines.
- Proven track record of managing multiple events simultaneously with a strong grasp of timelines processes and logistics.
- Understanding the needs of the leadership and staff ensuring that events support employee engagement and business goals.
- Maintaining positive relationships with external vendors suppliers and other partners to ensure longterm success.
- Ability to independently lead and take full ownership of event planning from start to finish.
Required Qualifications
- 35 years of experience in event coordination preferably in a corporate or fastpaced environment.
- Strong organizational and administrative skills with the ability to handle multiple events simultaneously.
- Excellent written and verbal communication skills.
- Strong problemsolving abilities and an ownership mindset.
- Ability to work independently and as part of a team.
- Ability to work evenings or weekends as needed to support events.
- Proficiency with Google Office Suite and event management tools.
- Event planning certification or related training is preferred.
You might also have
- Experience working with leadership teams and managing vendor relationships.
- Strong attention to detail and ability to anticipate event needs.
- Experience with budget management and cost tracking.
- Comfortable working in a fastpaced dynamic environment.
- Proficiency with tools and software for event planning and coordination (e.g. Cvent Eventbrite Asana or Microsoft Excel).
- Familiarity with virtual event platforms if required (Zoom Microsoft Teams etc.).
What we look for
Were looking for a motivated experienced professional who thrives in a fastpaced environment and is eager to make an immediate impact. The ideal candidate is:
- Selfstarter with a strong sense of initiative and the ability to work independently.
- Resilient and adaptable able to stay focused and flexible when priorities shift or challenges arise.
- Actionoriented ready to jump in take ownership and move ideas forward without waiting to be asked.
- Creative and resourceful with a mindset for solving problems and thinking outside the box.
- Collaborative a true team player who values open communication and crossfunctional partnership.
- Detailoriented and organized capable of juggling multiple projects while keeping logistics tight and events seamless.
What Aeroflow Offers
Competitive Pay Health Plans with FSA or HSA options Dental and Vision Insurance Optional Life Insurance 401K with Company Match 12 weeks of parental leave for birthing parent/ 4 weeks leave for nonbirthing parent(s) Additional Parental benefits to include fertility stipends free diapers breast pump Paid Holidays PTO Accrual from day one Employee Assistance Programs and SO MUCH MORE!!
Here at Aeroflow we are proud of our commitment to all of our employees. Aeroflow Health has been recognized both locally and nationally for the following achievements:
- Family Forward Certified
- Great Place to Work Certified
- Inc. 5000 Best Place to Work award winner
- HME Excellence Award
- Sky High Growth Award
If youve been looking for an opportunity that will allow you to make an impact and an organization with unlimited growth potential we want to hear from you!
Aeroflow Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
