Executive Assistant and Office Manager
Executive Assistant and Office Manager
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$ 102000 - 119000
1 Vacancy
Job Description
Modern Health
Modern Health is a mental health benefits platform for employers. We are the first global mental health solution to offer employees access to oneonone group and selfserve digital resources for their emotional professional social financial and physical wellbeing needsall within a single platform. Whether someone wants to proactively manage stress or treat depression Modern Health guides people to the right care at the right time. We empower companies to help all their employees be the best version of themselves and believe in meeting people wherever they are in their mental health journey.
Modern Health is backed by investors like Kleiner Perkins Founders Fund John Doerr Y Combinator and Battery Ventures and raised more than $170 million in less than two years making Modern Health the fastest entirely femalefounded company in the U.S. to reach Unicorn status.
More about our culture and what you can expect when you join the team:
- It Takes a Village culture. Modern Health has a unique and unabashed culture centered around high empathy and high accountability with a drive to win. We are energized by bringing together the best talent in the industry to achieve audacious goals focused on making mental health a strength and priority for all.
- We have an obsession to win. We are highly ambitious and passionate about the work that we do. We take pride in delivering excellence and our personal best and we continuously innovate to uniquely solve our customers needs.
- We are accountable and can rely on each other. We are a team and hold ourselves and each other accountable. We believe in transparent communication and continuous feedback to foster a culture of trust reliability and growth.
- We demonstrate empathy. We have a supportive and diverse culture where we bolster and uplift each other as we pursue our lofty goals. We encourage selflessness and a willingness to support others fostering a collaborative and respectful environment.
- We exhibit a bias towards action. This is a fastpaced environment. We jump into problems and initiate solutions. We empower our people to make decisions and experiment iterate and repeat until we get it right.
Modern Health is a fully remote workforce and a hypergrowth company that is often recognized for its excellence winning awards such as Worlds Most Innovative Companies of 2023 by Fast Company Top 25 Companies of San Francisco 2023 and 2023 WellBeing Trailblazer Award. To protect our culture and help our team stay connected we require overlapping hours for everyone. While many roles may function from anywhere in the worldsee individual job listing for moreteam members who live outside the Pacific time zone are expected to work at least six hours between 8 am and 5 pm Pacific time each workday.
We are looking for driven creative and passionate individuals to join in our mission. An inclusive and diverse culture are key components of mental wellbeing in the workplace and that starts with how we build our own team. If youre excited about a role wed love to hear from you!
The Role
Modern Healths Executive Assistant team is looking to grow! Were looking for someone who can provide strategic administrative and operational support manage different business priorities and strengthen internal collaboration. This person understands how different priorities come into play on an execs calendar enjoys making processes more streamlined and efficient and has a meticulous eye for detail. Additionally you enjoy planning company events improving morale and care about the crossfunctional connections your exec is building with key stakeholders. This role will report directly to the Executive Business Partner to the President and COO.
This role is required to be onsite in our San Francisco office 5 days per week Monday through Friday and may require limited travel. This role does not offer relocation support and is only open to candidates based locally.
What Youll Do
- Build trusted partnerships with the Chief of Staff and the broader exec team
- Work closely with the Executive Assistant team on priorities for the executive team and broader companys goals
- Manage complex calendars using Google Calendar including vetting prioritizing and providing recommendations
- Help ensure each leader is properly prepared and punctual for meetings
- Assist with the scheduling of multiple stakeholder meetings
- Openness to work on other projects as needed
- Periodically assist with event planning and coordination for team meetings allhands meetings summits QBRs Sales Kick Offs
- Assist with managing leaders or teams morale budget
- Assist with planning monthly team morale events
- Assist with tracking and ordering branded merchandise
- Assist with ensuring the timely review and submission of expenses
- Coordinate domestic and international travel arrangements as needed and process travel expense reports based on direction from traveler
- Occasionally facilitate large meetings / conferences internally and externally
- Contribute to leadership meetings by taking notes and tracking action items
- Follow up and provide reminders on project deadlines AIs and deliverables
- Triage and reply to emails Asana tasks/Google comments and Slack channels as needed
- Personal assistant work when needed
- Office management responsibilities include daily onsite support vendor management and mail management
Who You Are
- Bachelors degree or equivalent practical experience
- 2 years of administrative experience
- 2 years of experience supporting a VPlevel leader in any sized business or a Directorlevel leader in a global business
- Master at everything Gsuite
- Experience supporting multiple leaders and stakeholders with efficacy and accuracy
- Top notch communication skills with ability to build strong relationships with both internal and external stakeholders
- Team player that can easily handle changing priorities and multitask in a fastpaced environment
- Ability to make judgement calls and decisions based on a rapidly changing landscape
- Demonstrated ability to drive projects and programs to successful completion including building productive crossfunctional relationships and aligned objectives
- Thrives with owning oneoff projects and seeing them through to fruition with minimal oversight
- Impeccable organizational skills with a strong attention to detail
- Prior experience coordinating projects and events
- Discretion to work with confidential information
- Curious about learning new things
Benefits
Fundamentals:
- Medical / Dental / Vision / Disability / Life Insurance
- High Deductible Health Plan with Health Savings Account (HSA) option
- Flexible Spending Account (FSA)
- Access to coaches and therapists through Modern Healths platform
- Generous Time Off
- Companywide Collective Pause Days
Family Support:
- Parental Leave Policy
- Family Forming Benefit through Carrot
- Family Assistance Benefit through UrbanSitter
Professional Development:
- Professional Development Stipend
Financial Wellness:
- 401k
- Financial Planning Benefit through Origin
But wait theres more!
- Annual Wellness Stipend to use on items that promote your overall well being
- New Hire Stipend to help cover workfromhome setup costs
- ModSquad Community: Virtual events like active ERGs holiday themed activities teambuilding events and more
- Monthly Cell Phone Reimbursement
Equal Pay for Equal Work Act Information
Please refer to the ranges below to find the starting annual pay range for individuals applying to work remotely from the following locations for this role.
Compensation for the role will depend on a number of factors including a candidates qualifications skills competencies and experience and may fall outside of the range shown. Ranges are not necessarily indicative of the associated starting pay range in other locations. Fulltime employees are also eligible for Modern Healths equity program and incredible benefits package. See our Careers page for more information.
Depending on the scope of the role some ranges are indicative of On Target Earnings (OTE) and includes both base pay and commission at 100% achievement of established targets.
Pay Range
$102000 $119000 USD
We use a thirdparty AI tool (Endorsed) to assist in the initial screening of applications. As part of the evaluation process we provide Endorsed with job requirements and candidatesubmitted applications. Final hiring decisions are made by our human recruitment team and no automated system makes the ultimate decision regarding hiring. Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. We began using Endorsed on May 12 2025. You can review the independent bias audit report covering our use of Endorsed here. By submitting your application you acknowledge that your application may be processed by AI systems as part of the screening and selection process. If you have any questions or would like to request a separate review of your application please contact .
Below we are asking you to complete identity information for the Equal Employment Opportunity Commission (EEOC). While we are required by law to ask these questions in the format provided by the EEOC at Modern Health we know that gender is not binary and we recognize that these categories do not reflect our employees full range of identities.
Required Experience:
IC
Employment Type
Full Time
