Graduate Medical Education Program Coordinator I/II
Graduate Medical Education Program Coordinator I/II
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$ 54186 - 88357
1 Vacancy
Job Description
ABOUT THE POSITION
The Riverside University Health System Medical Center is recruiting for two Graduate Medical Education (GME) Program Coordinators. GME Coordinatorsmanage the daytoday administrative operations and workflow of their assigned programsas outlined in the ACGME Institutional Common Programs and Specialty Programs Guidelines for Graduate Medical Education as well as regulations and guidelines set forth by RUHS and the County of Riverside. Incumbents are the primary liaison between the GME Office and Residency Program Directors Chief Resident Physicians Resident Physicians program faculty and affiliated teaching sites.
Ideal candidates will have:- Previous experience managing a new and growing residency program
- Comprehensive understanding of the Accreditation Council for Graduate Medical Education (ACGME) policies and procedures educational programming leadership skills as well as a high degree of initiative and independent judgment
- Skills in the use of Microsoft Word Access Excel PowerPoint Adobe Acrobat and Outlook and various online programs
- Experience using specialized educational software to record PowerPoint presentations with audio to create training and lecture videos
- Strong multitasking and prioritization skills
For questions regarding this recruitment contact the recruiter Angela Levinson :
/EXAMPLES OF ESSENTIAL DUTIES
Maintain records and documentation of the activities of program participants including appointments terminations performance evaluations and/or grades credentialing malpractice coverage recommendations and verifications of training; ensure records are maintained to meet hospital and accrediting agency policies and to ensue ongoing accreditation of program.
Organize program workload; monitor status of work in progress and keep Program Director informed of activity priorities and deadlines; provide information support and problem solving to residents and program faculty on personnel or program issues; assist Program Director with response to and resolution of trainee issues and program administrative problems.
Act as a liaison between the program and other RUHSMC departments affiliated rotation sites medical schools accrediting bodies specialty colleges and licensing organizations.
Create review and maintain programspecific policies and procedures in accordance with RUHSMC and accrediting agency standards to ensure compliance; interpret policy for faculty staff students residents and fellows.
Create update and edit training manuals recruitment materials and applicable websites.
Manage computerized information systems related to collecting and storing program data and generating management reports and documentation; maintain computerized program files using program management software; update information as needed and ensure all necessary information is provided for hospital reimbursement and demographic data.
Assist trainees with traineerelated items including registration or travel arrangements obtaining required licensures and permits and assisting with relocation needs when applicable; ensure timely completion of trainee credentialing paperwork at affiliated institutions.
Assist GME office with processing and orientation of new program participants; assist Program Director with programspecific orientation.
Manage and coordinate all administrative duties pertaining to the annual trainee recruitment process including setup and management of application system responding to all applicant inquiries coordinating review of applications and interview process preparation of informational packets for applicants and preparing list of applicants for matching program and submission to accrediting body by respective deadlines.
Compile create analyze and interpret statistical and other data reports for submittal to RUHSMC GME office hospital administration and/or accrediting agencies to meet deadlines as requested.
Prepare coordinate and distribute yearly block rotation schedules call schedules and conference or educational schedules for assigned programs; maintain accurate records of scheduling changes and notify all affected as changes occur; monitor work schedules and trainee reports of work hours and bring discrepancies to the attention of all affected parties for correction.
Manage confidential trainee performance evaluations faculty evaluations and program evaluations; prepare reports and correspondence related to evaluations; track trainee evaluations conference attendance and logs as required.
May assist in the creation monitoring and maintenance of the program budget and associated expenditures under the direction of the Program Director.
May assist Program Director in the maintenance of program accreditation including program planning and development of program academic and clinical requirements; prepare required reports workbooks and other documents required for site visits and internal reviews; prepare for and organize accreditation site visits including room food and site accommodations or appointments for accrediting visitors.MINIMUM QUALIFICATIONS
Experience:
GME Coordinator I Three years of increasingly responsible broad and varied clerical experience at least six months of which includes providing administrative support to any of the following: a Graduate Medical Education office a graduate or postgraduate program of medical education or to a clinical department that provides training to students/ residents enrolled in a graduate or postgraduate program of medical education.
GME Coordinator II One year at or equivalent to the County of Riverside Graduate Medical Education Program Coordinator I with responsibility for managing the day to day operations of a GME program.
Knowledge of: The basic functions regulations and requirements of residency programs and medical staff operations Accreditation Council for Graduate Medical Education requirements American Association of Medical Colleges (AAMC) Graduate Medical Education services AAMC Electronic Residency Application Service and FREIDA residency matching electronic system; functions and basic clerical operations of an administrative office; modern office methods and practices including filing systems business correspondence receptionist techniques report writing and correct English usage grammar spelling vocabulary and punctuation; Joint Commission federal and state regulations pertaining to medical staff operations; credentialing and privileging rules and guidelines of the ACGME.
Ability to: Interpret and apply administrative and departmental policies related to credentialing and privileging; Medical Executive Committee bylaws and rules with particular emphasis on compliance with federal and state hospital accreditation regulations; understand and follow complex directions both oral and written; take responsibility and use good judgment in recognizing scope of authority; compose correspondence independently; keep complex records and prepare reports; meet with physicians and healthcare providers in a professional manner; effectively organize various activities of resident physician programs.SUPPLEMENTAL INFORMATION
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member4 Form DD214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other nonjobrelated factors.PreEmployment
All employment offers are contingent upon successful completion of preemployment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A preemployment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference preemployment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or tollfree.
Required Experience:
IC
Employment Type
Student
