Program Associate
Program Associate
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$ 55142 - 60654
1 Vacancy
Job Description
IMPORTANT APPLICATION INSTRUCTIONS:
- Upload Resume or Curriculum Vitae for automatic population of information to the application.
- The contact information work experience and education listed on your Resume/CV will be parsed and input into your Montclair application.
- Review information and double-check all fields containing information that the system parsed the software is intelligent but you need to verify that the data is accurate.
- In the My Experience section you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note: If you have an expansive CV we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV as well as all other supporting documentation in the My Experience section of your application.
Job Description
SUMMARY
Reporting to the Associate Dean for Faculty and Academic Affairs the Program Associate interfaces with administrators professional staff faculty campus-wide partners and community members to provide administrative support across the College of Communication and Medias myriad functions. The Program Associate is responsible for advancing the Deans Offices day-to-day operations by facilitating administrative processes clerical duties and reception/correspondence.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Provide day-to-day administrative support of the Deans Office including reception and clerical services.
Assist with Workday processing for all personnel-related actions and maintain administrative calendars .
Submit and follow through on work orders for facilities issues.
Assist with the annual cycle of faculty line requests and budget requests.
Develop and maintain information databases and produce reports.
Assist with budget and financing including requisitioning amendments supplier invoicing international projects and summer activities such as dual enrollment residencies (e.g. Summer Bridge).
Coordinate and plan special events for the Deans Office.
Perform other duties as assigned.
Management retains the right to add or change job duties at any time.
QUALIFICATIONS
REQUIRED:
Bachelors degree from accredited college or university.
A minimum of one year of professional experience in higher education or related field.
Excellent verbal/written communication and interpersonal skills.
Ability to set goals prioritize tasks and work successfully in a fast-paced environment with pressing deadlines.
Ability to work independently and be an effective team player while exhibiting excellent judgment and discretion (including maintaining confidentiality) at all times.
Strong organizational skills.
Proficiency with word processing spreadsheets forms and other software applications used for processing content.
Ability to learn new software applications.
PREFERRED
Experience using software tools endemic to the Montclair institution including Workday 25Live Tableau etc.
Professional experience in a higher education environment.
PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background skills and education match the needs of the University. When applying please take a moment to carefully read and follow the steps in the application instructions.
Salary Range
$55142.18-$60654.29 AnnuallyThe position may also be eligible for comprehensive benefits including health insurance retirement plans and tuition assistance. For further details please visit:
Montclair State University considers factors such as but not limited to scope and responsibilities of the position candidates relevant work experience education skills and internal equity when extending an offer.
Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is withina CBU will be determined in accordance with contractual provisions.
Department
School of Communication and Media/Associate DirectorPosition Type
Professional - Non-FacultyContact Information:
For questions or concerns please contact Human Resources Workday Recruiting Support at (Option 2) or email talent@.
Inclusion Statement
Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged committed to democracy and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details please visit: Experience:
IC
Employment Type
Full-Time
Key Skills
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