Events Coordinator
Events Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Job Details
Description
At American Solutions for Business we pride ourselves on helping people live their American dream. As an employeeowned company we provide value to our stakeholders through entrepreneurial relationships and solutions. Since 1981 we have grown to be one of the largest distributors in the industry providing customers with print branded merchandise eCommerce solutions fulfillment and more.
The Events Coordinator will play a key role in supporting the marketing vendor relations and events department. This position involves assisting with event and conference planning coordinating with internal teams vendors and exhibitors as well as arranging group travel and preparing attendee needs. Additionally the role supports the events team with data entry and administrative tasks.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Obtains confirmation of event travel.
- Aid the Event Manager in the coordination and execution of program activities.
- Demonstrates strong communication and positive attitude to build longterm valuebased customer vendor and sales relationships that enable achievement of event objectives.
- Assist in the arrangement of travel hotel and property accommodations for event attendees.
- Assist conference and home office team in understanding what is expected of them and the reasons for these expectations.
- Assist Event Manager in managing rooming lists for all events including coordinating and sharing room assignments and managing changes during events.
- Maintains necessary backend data within Teams CVENT Egencia and Vendor Relationship Manager (VRM).
- Supports and collaborates with conference team as well as others needed for event logistics.
- Communicate delegated tasks to stakeholders during the event planning process.
- Work directly with assigned properties to gather proposals coordinate site visits and any other data needed.
- Support Events Manager in miscellaneous administrative tasks as needed.
- Support VP of Marketing Vendor Relations and Events in special projects.
Qualifications
- Required: High School Diploma with a minimum of 3 years related experience; or equivalent combination of education and experience.
- Preferred: Associate degree in business administration or similar degree or businessrelated field with 35 years related experience; or equivalent combination of education and experience.
- Communication Proficiency
- Project Management
- Problem Solving/Analysis
- Customer Service
- Organizational Skills
- Teamwork Orientation
Excellent written interpersonal and oral communication skills. Ability to read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations. Ability to write clear and concise reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers auditors and the general public.
Ability to calculate figures and amounts such as discounts interest commissions proportions and percentages. Must be proficient in performing detailed numerical computations. Ability to apply concepts of basic algebra.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written oral diagram or schedule form.
Must have proven project management and problemsolving skills. Ability to translate ideas and strategies into functional solutions. Highly motivated and selfdirected with a keen attention to detail. Must be flexible and able to adapt and thrive in an everchanging work environment with aggressive deadlines.
Occasional overnight travel is required; must possess valid drivers license.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Some travel may be required.
AA/EEO/Vet/Military
Required Experience:
IC
Employment Type
Full-Time
