Procurement Specialist (119163)

Job Title:Procurement Specialist

Work Place Flexibility: Hybrid

Legal Entity:Entergy Services LLC

Please note:Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

Note: This a hybrid position working out of the office 3 days a week and will be based out of our offices in Hammond LA. Those outside of the area will need to relocate for this role. Relocation assistance is not available for this posting.

Job Purpose

The Central Procurement Specialist is responsible for the procurement of materials and goods to meet the demands of the business utilizing advanced supply chain and purchasing knowledge and experience. The role operates autonomously but may require minimal supervision or assistance in areas where the knowledge or experiences of the specialist have not been fully developed. The specialist executes progressively more complex and variable scopes of work and understands the distinctions between catalogue and noncatalogue spending utilizing Entergys purchasing processes systems and tools to execute activities. The role develops purchasing options to meet the demands of the business and interacts with business stakeholders suppliers and other Supply Chain (SC) teams. The specialist assesses each material request to utilize the most appropriate sourcing channel identify the appropriate method of delivery understand the commercial terms and conditions to ensure accuracy in cost and volumes provide reporting tracking and expediting as required. These duties shall be performed in a manner that ensures materials are obtained in the most cost effective efficient and strategic method with strict adherence to Entergys policies procedures and core values.

Key interfaces for this position are internal business customers such as business units Tax Finance Risk Management Safety Legal and external suppliers. Within SC common interfaces for this role are other Procurement Operations departments site Procurement Category Management Supplier Diversity Capital Projects & Decommissioning and Warehousing and Inventory Management.

Job Duties/Responsibilities

• Actively promote strong safety behaviors and ensure the team always puts safety first.
• Utilize key tools programs and proactive field visits to assure standards and behaviors.
• Monitor and influence suppliers to proactively identify any safety concerns.
• Perform storm role duties as assigned through the Storm Assignment Management System (SAMS) and/or the nuclear Emergency Response Organization (ERO)
• Apply the principles and practices of plan strategize source and perform to each request.
• Process Request for Quotations (RFQ). Coordinate with stakeholders to ensure all specifications material descriptions schedule requirements and quality and quantity requirements are clearly defined and accurate.
• Resolve invoice mismatches for Over Short Damaged or Discrepant issues etc.
• Identify and evaluate new and current sources of supply including diverse suppliers seeking the most competitive and advantageous offering to Entergy.
• Work with Legal and Tax to ensure deviations from standard purchase order language are within Entergys legal and risk tolerance levels and are approved and documented.
• Create Purchase Orders for execution and issuance tracking of order status and expediting when required.
• Ensure Nuclear Safety Related suppliers are active and approved for use for the requested materials on the Quality Supplier List (QSL).
• Ensure requested material has been reviewed by the appropriate Engineering personnel to ensure purchases will meet all applicable site and regulatory requirements.
• Deliver and document savings to Entergy through competitive bidding (RFQs) direct negotiations cost avoidance etc.
• Execute thorough purchase order documents for issuance to suppliers.
• Ensure favorable terms and conditions with appropriate quality schedule and cost considerations are established and that are in adherence to Procurement Procedures.
• Develop and maintain relationships with stakeholders to ensure SC is addressing material needs proactively and in the most beneficial way for Entergy.
• Establish/maintain professional relationships with suppliers/partners based on the highest ethical business practices as set forth in the Standards of Conduct and Integrity and Entergys Supply Chain Policies.
• Act as a Central Procurement Group point of contact with stakeholders and suppliers.
• Maintain open communications between suppliers stakeholders and within SC to ensure that prompt accurate and complete information is provided.

MINIMUM REQUIREMENTS

Education Experience and/or Certification

• Central Procurement Specialist I:Bachelors degree in supply chain Business Accounting Engineering Legal or other related discipline OR in lieu of a minimum 4 years of combined material purchasing supplier contracting vendor management other related supply chain or business experience

• Central Procurement Specialist II:Bachelors degree in supply chain Business Accounting Engineering Legal or other related discipline and minimum 2 years of combined material purchasing supplier contracting vendor management or other related supply chain experience OR in lieu of a degree minimum 6 years of material purchasing supplier contracting vendor management or other related supply chain experience.

• Central Procurement Specialist III:Bachelors degree in supply chain Business Accounting Engineering Legal or other related discipline and minimum 5 years of combined material purchasing supplier contracting vendor management or other related supply chain experience OR in lieu of a degree minimum 9 years of material purchasing supplier contracting vendor management or other related supply chain experience.

• Central Procurement Specialist Sr:Bachelors degree in supply chain Business Accounting Engineering Legal or other related discipline and minimum 9 years of combined material purchasing supplier contracting vendor management or other related supply chain experience OR in lieu of a degree minimum 13 years of material purchasing supplier contracting vendor management or other related supply chain experience. Minimum 3 years in energy industry

• Preferred:
  • Prior procurement experience in support of the energy industry

Required Knowledge and Skills for the position.
Technical

• Working proficiency with Entergys computer systems and platforms (Microsoft 365 IBM Maximo IBM Maximo MRO Inventory Optimization).
• Advanced understanding and application of Entergys procurement and payment guidelines.
• Proficient in the interpretation and application of policies/procedures and processes governance and delegations of authority (DOA) and external laws and regulations.
• Knowledge and application of commercial management processes (plan strategy source and perform); including supplier diversity safety metrics and tools.
• Advanced ability to perform buying actions for complex purchase orders; deep understanding of all options to purchase materials and the alternate buying channels.
• Deep knowledge of the materials purchasing requirements guidelines and procedures across the enterprise fleet (Nuclear Power Gen. etc.); ability to advise other SC staff.
• Advanced knowledge and application of the endtoend purchasing process from approved material requisitions handling through purchase order (PO) placement and confirmation (expediting) to PO modification to PO close out.
• Skillful application of negotiation strategies and concepts to materials purchasing; support supplier commercial negotiations.
• Basic knowledge/skills in the concepts/tools to understand market conditions and derive competitive insights from the data.
• Proficient in resolving most invoice exceptions for POs placed; escalate those exceptions that require special analysis or activity to resolve.
• Skillful practice and deep knowledge in computer applications and sourcetosettlement electronic platform/system to complete purchasing activities.
• Skillful application of relationship management between clients other supply chain specialists vendors and other third parties for each purchase order; manage business and supplier queries related to purchasetopay activities.
• Highly proficient in understanding and applying document management and control standards; including management and maintenance of filing systems (hard copy and electronic);
• Deep understanding of opportunities to improve business performance.
• The legal basis of contractual requirements for materials contracts.
• Negotiates simple agreements under supervision

Professional

• Skillful application of project management principles to ensure systematic thorough completion of each assignment identifying critical pathways and risks to delivery.
• Skillful application of commercial skills and financial acumen understanding the key business drivers and impact to Entergy on outcomes.
• Skillful application of data analysis methods/techniques to provide detailed reports and insights; propose conclusions use data trends and present in meaningful ways.
• Ability to coach other supply chain personnel in technical tools and techniques.
• Skillful at internal and external stakeholder communications; operates independently with stakeholders; apply influencing skills to develop best outcomes for Entergy.
• Skillful at building relationships and networks with all stakeholders; including with suppliers.
• Strong understanding of how to effectively manage the costs of the business.
• Strong communication skills in presenting concise/relevant information to stakeholders.

Required Licenses or Certifications for the position.

Preferred:SC Certification from an industry accreditation organization such as CPSM APICS etc.

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Primary Location: LouisianaHammondLouisiana : Hammond
Job Function: Professional
FLSA Status: Professional
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT
Number of Openings: 1
Req ID: 119163
Travel Percentage:Up to 25%

An Equal Opportunity Employer Minority/Female/Disability/Vets. Please click here to view the EEI page or see statements below.

EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex gender sexual orientation gender identity or expression national origin age disability genetic information marital status amnesty or status as a protected veteran in accordance with applicable federal state and local laws. The Entergy System of Companies complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including but not limited to recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race color religion sex gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant employee or third party on his or her you are an individual with a disability and you are in need of an accommodation for the recruiting process please clickhereand provide your name contact number the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities:As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Equal Opportunity

The nonconfidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:
As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.