Office Assistant ll 2025-01280
Office Assistant ll 2025-01280
Posted on :
17-05-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Office Assistant ll will play a crucial role in assisting the admissions coordinator by providing clerical support for the APS programs in obtaining and organizing referral collateral medical and other information related to Title 25 admissions to the Wyoming State Hospital.
The Wyoming Department of Health offers an excellent benefits package including:Medical/dental/vision/life insurance.
Paid vacation sick leave and holidays.
State retirement plan and deferred compensation.
Longevity pay.
Human Resource Contact: Brenda Hales / /
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.- Receive and log court orders into the Title 25 queue and the admissions tracking sheet. Check the EMR to see if the patient has been here in the past. Maintain and distribute daily emails on the Title 25 and Title 7 waitlist.
- Compiles and types special reports by selecting relevant information from a variety of sources such as reports documents correspondence electronic files etc.
- Obtain collateral medical and other necessary information from a variety of sources including courts jails caregivers family members and attorneys to assist in the evaluation of the person to a designated facility and/or admission to the WSH. Coordinate transportation to the designated facility or admission to the WSH.
- Performs specialized tasks relating to databases desktop publishing graphics etc.
- Serves as the point of contact for the assigned program.
- Log all updates from designated facilities hospitals jails etc. to communicate progress and issues with each client.
- Completes special projects for the program manager.
- Receive and respond to all phone calls which sometimes are patients or their families seeking admission information and refer them to the appropriate individuals or services. Provide coverage and coordinate admissions when necessary.
- Participate in the development of department documents; provide guidance and technical assistance to the department.
- Update the biographical sheet or create a new one for all patients being admitted to the Wyoming State Hospital. Update the EMR after meeting with the patient and signing the Admission paperwork.
Qualifications
KNOWLEDGE:- Knowledge of administrative and clerical procedures and systems.
- Knowledge of recordkeeping and preparation of reports.
- Knowledge of state governmental organizations.
- Knowledge of the principles and methods of gathering information.
- Knowledge of bookkeeping and accounting principles.
- Knowledge of planning programming and fiscal management.
- Knowledge of methods used to monitor and evaluate program delivery.
- Knowledge of governmental procurement principles methods and procedures.
- Knowledge of form development techniques.
- Knowledge of advanced research analysis and compilation of data.
- Knowledge of agencyspecific specialties. (i.e. construction engineering legal).
MINIMUM QUALIFICATIONS:Education:Associates Degree (typically in Business)Experience:Acquired knowledge at the level of an Office Assistant IOREducation & ExperienceSubstitution:13 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of anOffice Assistant ICertificates Licenses Registrations:NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:- Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
- Special physical demands are not required to perform the work.
NOTES:- FLSA: NonExempt
- A background check including the taking of fingerprints will be completed through the Wyoming Department of Criminal Investigation the Department of Family Services and the Federal Bureau of Investigation for every successful applicant.
- Preemployment drug and alcohol testing will be conducted on safetysensitive positions. Drug testing will be completed on any position if reasonable suspicion exists.
- The Wyoming State Hospital uses EVerify an Internetbased system to confirm the eligibility of all newly hired employees to work in the United States.
Supplemental Information
048Department of Health Behavioral Health Division Wyoming State Hospital
Clickhere to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
