Office Specialist II - 1844 - Augusta
Office Specialist II - 1844 - Augusta
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Job Description
OFFICE SPECIALIST II
Opening Date:
May 15 2025
Closing Date:
May 29 2025
Location:
Augusta
Position #:
0
Position Type:
Full Time
Class Code:
6550
Grade/Salary:
Grade 19 $20.23 $29.14 Per Hour*
* This is the earning potential over the course of nine steps. Annual step increases are dependent on obtaining successful performance reviews and the authorization to issue such increases.
The Department of Environmental Protection Division of Resource Administration is seeking to fill an Office Specialist II vacancy in Augusta.
BRIEF JOB DESCRIPTION: This is professional services work providing administrative and financial support to the Department. The position is housed within the Division of Resource Administration providing leadership and support to managers and staff throughout the agency regarding the processing of contracts purchasing requests and invoice payment. The position provides support to the agencys financial management staff by providing centralized oversight and coordination including the Departments relationship with DAFS Office of Information Technology. The position works closely with the Agencys Resource Administrators managing functions common throughout the Department.
Responsibilities include:
- Independently processing multiple types of service documents through AdvantageME
- Advise staff on proper procedures and rules for contracts and procurement documents
- Maine IT Billing liaison; Manage Departments OIT bill
- Procurement Card (pcard) user and approver
- Cell Phone Coordination
- Review and provide final approval on cash receipts in AdvantageME for the Departments daily deposit(s)
There will be hybrid remote/inperson work opportunities with this position after management approval and following the DEP Telework Policy
For more information on the specifics of this position please contact Lindsay Caron at: (207)or
MINIMUM QUALIFICATIONS: Training education or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse and 2) the ability to use independent judgment initiative and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I Office Assistant II Office Associate I Office Associate II and Office Specialist I.
HOW TO APPLY: Interested applicants need to apply online by selecting the APPLY button below along with uploading a Cover Letter and a current Resume. In order for us to properly determine if you meet the minimum qualifications for any posting you must be sure your Resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not fulltime employment should be identified as such.
If you cant apply online and you require a paper application please download and print one here: Paper applications for this posting should be submitted along with a Cover Letter and a detailed Resume before the closing date to: Natural Resources Service Center c/o Kristin McCamish 32 Blossom Lane Marquardt Building Augusta ME. Please be sure that the title and position number of the job you are applying for is included.
No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:
- WorkLife Balance Rest is essential. Take time for yourself using13 paid holidays12 days of sick leave and3 weeks of vacation leave. Vacation leave accrual increases with years of service and overtimeexempt employees receive personal leave.
- Health Insurance Coverage The State of Maine pays85%100% of employeeonly premiums ($11196.96$13172.88 annual value) depending on salary. Use this chart to find the premium costsfor you and your family including the percentage of dependent coverage paid by the State.
- Health Insurance Premium Credit Participation decreases employeeonly premiums by 5%. Visit the Office of Employee Health and Wellness for more information aboutprogram requirements.
- Dental Insurance The State of Maine pays 100% of employeeonly dental premiums ($358.08 annual value).
- Retirement Plan The State of Maine contributes13.29% of payto the Maine Public Employees Retirement System (MainePERS) on behalf of the employee.
- Gym Membership Reimbursement Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
- Health and Dependent Care Flexible Spending Accounts Set aside money pretax to help pay for outofpocket health care expenses and/or daycare expenses.
- Public Service Student Loan Forgiveness The State of Maine is a qualified employer for this federal program. For more information visit theFederal Student Aid office.
- Living Resources Program Navigate challenging work and life situations with our employee assistance program.
- Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a childincluding fathers and adoptive parentsreceivefortytwo (42) consecutive calendar days of fully paid parental leave. Additional unpaid leave may also be available under theFamily and Medical Leave Act.
- Voluntary Deferred Compensation Save additional pretax funds for retirement in aMaineSaves457(b) account through payroll deductions.
- Learn about additional wellness benefitsfor State employees from theOffice of Employee Health and Wellness.
Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.
If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
