Clerk/Office Assistant Role
Clerk/Office Assistant Role
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4-5years
20 - 20
1 Vacancy
Job Description
Clerk/Office Assistant Role
About the Role:
We are seeking a reliable detail-oriented Clerk / Office Assistant to support our in-office legal team and ensure smooth day-to-day operations. This entry-level position is ideal for someone looking to gain hands-on experience in an office environment particularly in the legal or administrative fields. You ll be a valued member of our team helping manage administrative tasks and contributing to a welcoming and efficient office atmosphere.
Key Responsibilities:
- Mail Handling & Document Management
- Retrieve sort and distribute incoming mail and FedEx deliveries
- Scan save and properly file digital and physical documents using Datto and Clio
- Create print and prepare FedEx labels and envelopes for outgoing packages
- File physical documents and create new files as needed
- Retrieve sort and distribute incoming mail and FedEx deliveries
- Client Hospitality & Office Support
- Greet and seat clients in a professional and welcoming manner
- Prepare and serve refreshments including coffee and water
- Print documents and assist with general clerical needs for attorneys and paralegals
- Respond to in-office support requests promptly and professionally
- Greet and seat clients in a professional and welcoming manner
- Specialized Administrative Tasks
- Process and mail invoices from Trausch Insurance Agency including drafting and mailing correspondence and bond documents
- Initiate search requests using Trustate software
- Mail legal and administrative documents upon request
- Process and mail invoices from Trausch Insurance Agency including drafting and mailing correspondence and bond documents
Qualifications:
- Proficiency with word processing tools (e.g. Microsoft Word)
- Comfortable with scanning saving and navigating digital filing systems
- Technologically savvy and willing to learn new platforms (e.g. Clio Datto)
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal skills
- A positive helpful attitude and eagerness to support a collaborative work environment
- Ability to manage time effectively and work independently
Bonus:
- Notary Public certification is a plus
Why Join Us
This role is an excellent opportunity for someone looking to grow their experience in an office or legal environment. You ll receive training and mentorship in a supportive team setting with exposure to a variety of legal support and administrative tasks. If youre dependable eager to learn and excited to contribute to a professional team this could be the perfect fit.
Proficiency with word processing tools (e.g., Microsoft Word) Comfortable with scanning, saving, and navigating digital filing systems Technologically savvy and willing to learn new platforms (e.g., Clio, Datto) Strong attention to detail and organizational skills Excellent communication and interpersonal skills A positive, helpful attitude and eagerness to support a collaborative work environment Ability to manage time effectively and work independently
Education
Degree
Employment Type
Full Time
