School Counseling Registrar
School Counseling Registrar
Posted on :
20-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
20-05-2025
Job Description
This is a full year/12month position and the hours are from 7:00 am 3:00 pm. This is a districtwide position and individual will be working at the Billerica Memorial High School. Registrar ResponsibilitiesRegister incoming students and answer family/guardian questionsVerify residency and custody with acceptable documentation Understand various types of transcripts grading systems and credit systemsPrepare all computer documents paperwork and assign counselorFollow up as needed with sending school districts to obtain cumulative folders transcripts/grades MCAS scores and other pertinent informationArrange appointments for language testing and residency verification as requiredAssign students to designated neighborhood schoolsFacilitate communication and teamwork across the BPS district with various principals and assistant principals administrative assistant staff nurse ELL staff nurses counselors special education and the Director of School CounselingWork closely with the family liaison and translators who are supporting students and families whose first language is not English. Understand and implement laws and regulations regarding registration requirements for marginalized populations such as refugee students students immigrating to the United States homeless students and students in DCF/foster careCreate cumulative folder with records received from parent and sending schoolDisperse information to administration nurse Assistant Principals SPED counselor and other pertinent staff as appropriateProvide enrollment data to the School Counseling Director and/or School Counseling administrative assistantIdentify IEP/504 students per registration submission dataUnderstand and implement security procedures to ensure student records are maintained in a confidential mannerRegister all incoming PreK and Kindergarten students in the spring for the following school yearOther ResponsibilitiesProficiency with computers and information systemsExcellent communication skillsStrong organizational skills and demonstrated experience in online organization of informationSkilled knowledge of Google Suite applicationsSchedule student appointments for registrationCreate junior and senior lists for military personnelAssist in the senior sign out process by preparing folders and adding all health records and other necessary forms to ensure a smooth processVerify YOG for outside employment agencies either by phone or faxSending transcripts to employers colleges and graduatesOpening/distributing school counseling mailGreet parents/visitors to School Counseling Department Keep current with changes in address phone number grade or any personal data for students verified by proper documentationMaintain registration supplies for departmentPrint and file all senior final transcripts Withdrawal of StudentsPrepare student sign out sheetElectronically prepare all records to send to new school including cumulative file IEPs transcripts health records and all testingElectronically upload all cumulative student records to the student information system when a student leaves the district Remove student from Aspen and distribute paperwork to appropriate recipientsRemove File from active and place in drop fileWork with the System Administrator for our student information system regarding reports to DESESummer Work includes but is not limited to:Register new and returning student enrollments over the summerWithdraw students who are transferring to other districtsWork with Director of School Counseling after roll over procedure is complete in AspenVerify and maintain incoming Grade 8 list from the middle schoolCommunicate with middle school re: incoming Grade 8 students Communicate with Shawsheen Tech High School regarding students entering in the fall of Grade 9 and prepare cumulative folders for transfer to ST. Receive/manage all records from both middle schools for incoming Grade 8 studentsCombine alphabetize and ensure that all incoming 8th Grade folders are received from the middle schools. Follow up with sending schools if cumulative folders are not received.
Employment Type
Full-Time
Key Skills
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