Archives Intern

Division: Polytechnic Upper School

Job Title: Archives Intern

Status: Parttime; nonexempt

Salary: $25/hr up to 20 hours per week for one academic semester

ABOUT POLY

Founded in 1907 Polytechnic School is the first nonprofit coeducational K12 independent school in Southern California. The meaning of polytechnic as many arts is reflected in the schools ambitious and studentcentered educational program. Nationally recognized as a K12 educational leader Poly develops the unique intellect talents and character of each student through transformative teaching within a diverse community devoted to academic excellence the creative arts the camaraderie of team sports and service to others.

Poly strives to be an inclusive community that fosters academic excellence and personal growth by ensuring that all of our 870 students nearly 65% of whom identify as Students of Color are seen heard and valued as their authentic selves. We respect the dignity and worth of every individual and seek to celebrate the joy the love and the creativity that emanate from the human spirit. Throughout our Lower Middle and Upper Schools students faculty and staff commit to deepening our understanding and knowledge of ourselves each other and our everchanging world.

Within our community of care Poly students build the confidence and capacity to think critically and creatively to become responsible global citizens and intellectual leaders. Taught by an extraordinary faculty Poly graduates are ready to fulfill the promise of their talents and lead meaningful purposeful lives.

To learn more about Polytechnic School please visit us.

Description

Poly is seeking a meticulous and organized Archives Intern to support the growing archival needs of our institution. The Archives Intern will assist in managing preserving processing digitizing and providing access to our institutions archival collections.

Responsibilities

Specific duties include but are not limited to the following:

• Digitization: Assist in a largescale digitization project consisting of historical institutional documents and ephemera;
• Collection Management: Assist in the acquisition cataloging and classification of archival materials including documents photographs and A/V materials and digital files. Rehouse collections into archival enclosures;
• Organization: Organize and arrange archival materials according to established guidelines and best practices;
• Data Entry and Maintenance: Update and maintain archival databases and catalog records creating metadata where needed and ensuring data accuracy and integrity;
• Aid in the uploading and publishing of digitized materials and collections to an archives hosting platform.
• Engage robustly in fostering diversity equity and inclusion to promote a healthy learning environment;
• Willingness to take on other duties as needed.

Physical requirements and work environment

• Work in an environment dealing with a wide variety of challenges and deadlines as well as a diverse array of contacts;
• Work at a desk and computer;
• Work primarily in a traditional climatecontrolled environment;
• Physical Requirements: Ability to lift and carry archival materials (up to 50 lbs) and perform tasks involving standing bending reaching walking up and down stairs and carrying items for extended distances.
• Work Conditions: The bulk of work will be done in the Upper School Library archives room with occasional need to work in various storage areas across the Poly campus. May involve working with materials that require special handling.

Years of experience required: 02

Benefits: No benefits are available for this position.

Equal Opportunity Employer

In order to provide equal employment and advancement opportunities to all individuals Poly will recruit hire train and promote faculty and staff without regard to an individuals race color sex gender identity genetic information sexual orientation (including heterosexuality homosexuality and bisexuality) national origin ancestry citizenship status uniformed service member status marital status pregnancy age medical condition and physical or mental disability (whether perceived or actual) or any other consideration made unlawful by federal state or local laws. School policy also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. This policy governs all aspects of employment including selection job assignment compensation discipline termination and access to benefits and training.

• Minimum Degree Requirement: Current Graduate Level MLIS Student
• Demonstrated knowledge of or recent coursework in processing organization and preservation of both physical and digital archival collections. Handson experience preferred.
• Ability to work independently maintaining a high level of detail and accuracy in management and completion of tasks.
• Familiarity with basic software and tools such as Google Application Suite programs library and archival management platforms file management systems and basic office technology.
• Demonstrated experience creating inclusive learning environments and opportunities