Coordinator, Continuing Dental Education
Coordinator, Continuing Dental Education
Posted on :
18-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
18-05-2025
Job Description
Primary Purpose
Under the general supervision of the Director of Continuing Dental Education provides administrative support and coordination activities for continuing education programs and operation. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Essential Functions
Manage prepare coordinate and schedule course arrangements for continuing education programs. Manage program operations on the day of event (preparing event space registering course attendees overseeing and providing onsite support for program logistics). Assist the director with the development of new programs to meet the needs of the attendees and the objective of the dental school. Assess various programs and analyze course evaluations from attendees to make recommendations for improving programs. Responsible for fostering relationships with course registrants alums sponsors and program presenters. Assist with seeking external sponsorship for various programs. Perform administrative support duties to include scheduling meetings receive and screen calls; make travel and meeting arrangements; manage CDE team calendar. Coordinate continuing education courses to include event page creation in Learning Stream Canvas (Learning Management System) and SoftChalk; upload handouts to Dropbox; preparation of course materials; reserve lecture and workshops rooms quarterly and coordinate classroom set up. Perform regular review on registrants data in Learning Stream and perform data maintenance as needed. Manage inventory of course supplies; order course supplies for handson workshop through various vendors the main clinic and dispensary. Facilitate the set up and cleanup of handson workshops; shipping loaner equipment back to vendors. Maintain necessary Dental Board of California and ADA CERP information; gather data to produce comprehensive reports. Participate and support longterm goals and strategies to meet changing needs of the department and dental school. Perform all other duties as assigned by Director of Continuing Dental Education.
Minimum Qualifications
Knowledge of: Intermediate level of Microsoft Suite (Word Excel PowerPoint and Outlook). Experience: Minimum of 3 years administrative support experience. Education: High school diploma or equivalent. Working Conditions: Position is five (5) days per week seven and one half (7.5) hours per day. Additional time/weekend will be required. Occasional traveling required
Preferred Qualifications
Ability to: Take initiative in time management organize assignments and set priorities to meet multiple deadlines. Work effectively and accurately with multiple interruptions. Work productively under pressure with minimal supervision; contribute and collaborate positively within a team environment. Maintain high level of confidentiality of information. Demonstrate excellent attention to detail problem solving judgment customer service and followthrough skills. Project a professional image demonstrate strong interpersonal skills and communicate in a collegial and professional manner with administrators faculty staff alumni and program attendees. Operate a variety of office/business machines to include computer copier and scanner. Knowledge of: Current educational technology resources and online database (i.e. Canvas Learning Stream). Dental/medical terminology. Experience: Previous experience in an academic setting highly desirable. Previous experience in event/meeting planning highly desirable. Other: Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Under the general supervision of the Director of Continuing Dental Education provides administrative support and coordination activities for continuing education programs and operation. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Essential Functions
Manage prepare coordinate and schedule course arrangements for continuing education programs. Manage program operations on the day of event (preparing event space registering course attendees overseeing and providing onsite support for program logistics). Assist the director with the development of new programs to meet the needs of the attendees and the objective of the dental school. Assess various programs and analyze course evaluations from attendees to make recommendations for improving programs. Responsible for fostering relationships with course registrants alums sponsors and program presenters. Assist with seeking external sponsorship for various programs. Perform administrative support duties to include scheduling meetings receive and screen calls; make travel and meeting arrangements; manage CDE team calendar. Coordinate continuing education courses to include event page creation in Learning Stream Canvas (Learning Management System) and SoftChalk; upload handouts to Dropbox; preparation of course materials; reserve lecture and workshops rooms quarterly and coordinate classroom set up. Perform regular review on registrants data in Learning Stream and perform data maintenance as needed. Manage inventory of course supplies; order course supplies for handson workshop through various vendors the main clinic and dispensary. Facilitate the set up and cleanup of handson workshops; shipping loaner equipment back to vendors. Maintain necessary Dental Board of California and ADA CERP information; gather data to produce comprehensive reports. Participate and support longterm goals and strategies to meet changing needs of the department and dental school. Perform all other duties as assigned by Director of Continuing Dental Education.
Minimum Qualifications
Knowledge of: Intermediate level of Microsoft Suite (Word Excel PowerPoint and Outlook). Experience: Minimum of 3 years administrative support experience. Education: High school diploma or equivalent. Working Conditions: Position is five (5) days per week seven and one half (7.5) hours per day. Additional time/weekend will be required. Occasional traveling required
Preferred Qualifications
Ability to: Take initiative in time management organize assignments and set priorities to meet multiple deadlines. Work effectively and accurately with multiple interruptions. Work productively under pressure with minimal supervision; contribute and collaborate positively within a team environment. Maintain high level of confidentiality of information. Demonstrate excellent attention to detail problem solving judgment customer service and followthrough skills. Project a professional image demonstrate strong interpersonal skills and communicate in a collegial and professional manner with administrators faculty staff alumni and program attendees. Operate a variety of office/business machines to include computer copier and scanner. Knowledge of: Current educational technology resources and online database (i.e. Canvas Learning Stream). Dental/medical terminology. Experience: Previous experience in an academic setting highly desirable. Previous experience in event/meeting planning highly desirable. Other: Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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