Estimating Assistant - Entry Level Office Admin

The Estimating Department Administrative Coordinator is responsible for ensuring exceptional support to the Estimating Department by accurately and efficiently processing Requests for Quotes (RFQs) submitted by the Sales team. This role involves project assignment interdepartmental coordination data entry and administrative support. The coordinator is a key liaison ensuring smooth communication between departments and maintaining the integrity of project records and workflow.

As a faithbased organization rooted in biblical principles we strive to reflect these values in our work relationships and decisionmaking. We expect all associates to learn embrace and actively model our core values through their actions choices and collaboration with others. This commitment is essential to sustaining our culture and achieving shared success.

This job description does not describe all activities duties responsibilities or physical demands that are required of the employee for this job. Likewise the work environment described is merely representative. Duties responsibilities activities physical demands and work environment may change at any time with or without notice.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Process incoming RFQs from Sales via email and Microsoft Teams ensuring accuracy and timely entry into the system.

• Assign projects to appropriate estimators using the companys ERP system (EPICOR) entering complete and accurate customer and project information.

• Download project drawings and documents from FTP sites and client portals.

• Prepare a variety of documents including quotes sales orders memos reports and correspondence using Microsoft Office Suite and ERP software.

• Organize and manage digital and physical files to support departmental workflow and compliance standards.

• Read and analyze incoming documentation such as drawings memos and reports to determine next steps and distribution.

• Monitor the Dodge Construction Network for relevant environmental project opportunities.

• Collaborate with Specialty and Architectural departments on shared initiatives and project needs.

• Maintain a proactive approach to learning and understanding different estimating segments and processes.

• Provide excellent service to both internal and external stakeholders through clear communication and followthrough.

• Participate in the preparation of records such as meeting agendas minutes and internal reports.

• Demonstrate effective problemsolving time management and organizational skills.

• Perform additional administrative duties and support tasks as assigned by the supervisor.

QUALIFICATIONS & EXPERIENCE:

• High School diploma or equivalent required; Associate degree in a related field is a plus.

• At least 1 year of experience in an administrative or constructionrelated role preferred.

• Strong written and verbal communication skills with a high level of attention to detail.

• Excellent organizational and interpersonal skills; ability to work independently and as part of a team.

• Proficiency in Microsoft Office Suite (Outlook Word Excel Teams) and the ability to learn new software platforms.

• Experience with ERP systems (preferably EPICOR).

• Familiarity with industries such as construction metal fabrication or manufacturing is highly preferred.

WORK ENVIRONMENT:

This is a primarily officebased role that may require occasional visits to the production floor. Use of Personal Protective Equipment (PPE) is mandatory when entering production areas. The role requires prolonged periods of sitting computer use and navigating stairways.

EEO STATEMENT: Our company provides equal employment opportunities to all applicants without regard to race color religion gender national origin age disability veteran status or any other characteristic or status protected under local state or federal laws.

Required Experience:

Junior IC