HR Coordinator
HR Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Starting salary:27519
Contract type:Fixed term contract from 30th June 2025 17th May 2026
Grade:2
Location:Longmore House with hybrid working
Working Hours:Parttime 21 hours per week
Interviews:To be held in person at Longmore House Edinburgh on Week Commencing 30th May.
Based within the People Services team you will be the first point of contact for all People related queries. Your responsibilities will range from payroll processing data entry and coordinating recruitment campaigns to offering professional support and advice to managers on matters such as performance and attendance.
For more information about the post and information about the team please access ourfull job description for this post.
Benefits of joining us at Historic Environment Scotland
- Enrolment onto a Civil Service Pension scheme 28% employer contribution
- 25 days annual leave prorata (increasing to 30 days after 3 years) 11.5 public holidays
- Reimbursement for relevant professional subscriptions
- Support for further education and personal development
- Study leave for work related courses
- Flexible working hours (where appropriate)
- Free entry to all of our properties (with up to three guests)
- Free entry to English Heritage Manx and Cadw properties
Key Responsibilities of this role
- Providing professional advice and support to staff on a variety of HR matters in line with organisational policies and procedures.
- Producing contracts of employment and other employment related documents accurately and efficiently.
- Data entry: accurately updating our HCM system with any changes to employee and payroll records and completing verification work of these changes on a monthly basis.
- Delivering administrative work to a high standard and on time including managing our HR mailboxes.
- Continually developing knowledge of HR policies and procedures.
- Participating in recruitment and selection related activities delivering a high standard of HR support to internal and external customers throughout the recruitment process.
- Assisting with the management of frequent short term and longterm absence cases through timely monitoring and advice and completing appropriate Occupational Health referrals DSE Assessments Stress Risk Assessments etc.
- Taking notes for internal meetings Disciplinary Grievance and Attendance Management cases and swiftly producing accurate highquality formal notes.
- Continually developing relationships and actively engaging with staff and managers.
- Active participation in the delivery of relevant projects across the organisation with a focus on how this impacts on our People and the work the People Services team carries out.
- Active involvement in the delivery and continuous review of relevant training programmes for the organisation in line with people policies and practices
- Maintaining good records management practices through regular filing following the departments retention schedule and assisting with regular file cleansing.
- Actively participate and lead on the training or upskilling of other HR Officers HR Admin Assistants or other relevant colleagues as required in regard to HR processes sharing knowledge and best practice
- Support the wellbeing team with any ad hoc administration tasks as required
- Undertaking other ad hoc tasks and duties as requested by HR/Resourcing Managers People Services Lead People Business Partner or Head of People Services.
There may be a requirement to travel to sites across the whole Estate which may include nights away from home.
Key requirements of the role:
In order for you to be successful in this post we will be looking for you to complete acover letterwhich addresses:
1.Why you are interested in the post with Historic Environment Scotland
2.How you can meet each of the essential and desirable criteria (in up to 800 words) using examples of where you have used these skills in the past.
Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life home life education or volunteer experience. Please read our CV and Cover Letter Guidancefirst before completing.
Essential Criteria:
- Previous experience of data entry processing and analysing large volumes of data accurately
- Previous experience working in an HR position
- Familiarity with key HR policies/procedures and their practical application
- General office/administration experience
- Proven track record of taking the initiative in order to deliver an excellent customer focused service
- General office/administration experience
- Experience of engaging with staff at all levels
- Experience coaching managers on the application of people policies/procedures
- Able to demonstrate a proactive approach to work and the ability to prioritise a busy workload
Find out more aboutdesirableskills and experience in ourfull job description
We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds regardless of age race gender or gender identity religious beliefs marital status sexual orientation disability or neurodiversity. In support of our Gaelic Language Plan we welcome applications from Gaelic speakers.
We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format please reach out to us via email ator call our Head Office at 0 and speak to a member of our People Team.
Please note that at this time we are unfortunately unable to provide sponsorship as part of the recruitment process therefore you must have current right to work in the UK to be considered for a post.
Required Experience:
IC
Employment Type
Full-Time
