PA / Administrator – 10 Month Secondment / FTC

PA / Administrator 10 Month Secondment / FTC

Are you ready for an exciting challenge We have a 10month opportunity for a Personal Assistant/Administrator to join Precision Medicine and Biosamples (PMB). This role offers a chance to engage in varied tasks within our dynamic team. Reporting to PMBs Administration Team Lead youll provide highquality support to up to two members of the PMB Leadership team and handle general administrative duties for their global departments and the wider PMB function. Were seeking an enthusiastic driven and flexible individual who thrives in a fastpaced complex global environment and has experience supporting seniorlevel executives.

ACCOUNTABILITIES

Proactive calendar management identifying and resolving conflicts

Coordination of complex travel including VISA arrangements when required

Timely completion and submission of expenses in line with company policy

Management of internal and external meetings across multiple time zones (facetoface hybrid & virtual)

Attending and supporting key team/project meetings (agenda planning documentation preparation minute taking & action tracking)

Working alongside talent acquisition and HR to coordinate the recruitment cycle

Contributing to the management of the PMB central mailbox

Proactive resolution of issues and challenges relating to administrative requests

Working collaboratively to deliver local and global initiatives that create engagement & wellbeing

Becoming an expert user in key business systems and processes

Providing support to internal and external site visitors

Working collaboratively with global peers to deliver a consistent and professional global support service including knowledge sharing and training within the PMB office management team

Independent planning/organization of own workload ensuring all activities are completed accurately and on time while using and developing standard processes

ESSENTIAL SKILLS/EXPERIENCE

Previous Personal Assistant experience

Proficient user of Microsoft programmes including MSTeams PowerPoint and SharePoint

Experience and confidence using virtual meeting technologies

Ability to effectively manage a diverse and demanding workload including multiple projects/tasks simultaneously

Strong organizational forwardplanning teamworking skills with attention to detail

Strong customer service skills

Excellent verbal & written communication and interpersonal skills

High degree of personal credibility when working with internal and external organizations

A strong selfstarter ability to work independently and respond to changes in customer/collaborator demands with the flexibility to adapt to changing situations

Good business awareness with sensitivity to confidential information

DESIRABLE SKILLS/EXPERIENCE

Experience of supporting a remote manager and distributed team

Experience of working in a global organization; with the ability to work across boundaries and different cultures

Experience of working in a pharma or healthcare environment

When we put unexpected teams in the same room we unleash bold thinking with the power to inspire lifechanging medicines. Inperson working gives us the platform we need to connect work at pace and challenge perceptions. Thats why we work on average a minimum of three days per week from the office. But that doesnt mean were not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

AstraZeneca offers an environment where you can truly make an impact. With meaningful work that contributes to breakthroughs in medicine youll be part of a distributed team that empowers you to apply your skills for genuine patient impact. Our culture encourages innovation intelligent risktaking and collaboration across diverse areas. Youll have access to great tools smart colleagues and opportunities for career growth. We value learning development and celebrating successes together.

Ready to take on this exciting role Apply now and become part of our journey!

Date Posted

Closing Date