Opportunities: Cabinet Committee Coordinator (46123)
Opportunities: Cabinet Committee Coordinator (46123)
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Job Description
Competition # :46123
Department:Executive Council Office
Location:HALIFAX
Type of Employment:Permanent
Union Status: Exclusion Non Union NSPG
Closing Date:30May25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Executive Council Office (ECO) provides central leadership to achieve government priorities and support for executive leadership. It supports the Premier Executive Council (Cabinet) and its Committees in decisionmaking and strategic priority setting by providing policy legal communications and labour relations advice.
About Our Opportunity
The Cabinet Committee Coordinator is an essential role within ECO and is responsible for leading and coordinating a broad range of activities and functions that support the efficient and effective operation of the Executive Council and its Committees.
Working as part of a team the successful incumbent will be accountable to ensure all logistical matters associated with meetings of the Executive Council and its Committees are organized in a timely manner and decisions are properly documented and communicated.
The successful candidate will thrive on working in a fastpaced and dynamic environment possessing the ability to prioritize and problemsolve under tight timelines.
Primary Accountabilities
Independently review submissions to the Executive Council for adherence to ECO standards. This examination requires thorough knowledge and understanding of the different types of submissions that are considered by the Executive Council and its Committees.
Coordinate all logistical and technical requirements to ensure the efficient management of Executive Council and Committee meetings. This includes liaising with Minister and Deputy Minister offices to confirm Ministers attendance at meetings preparation and compilation of all necessary meeting materials for advance distribution to Ministers and Senior Officials.
Ensure all decisions of the Executive Council and its Committees are properly documented communicated and released which includes drafting official documents such as Orders in Council and Minute Letters.
Maintain electronic databases for submissions to the Executive Council and the publicfacing Orders in Council website ensuring that submissions and decisions of the Executive Council and its Committees are recorded accurately.
Play a key role in the preparation of highly confidential documents associated with key government transitions such as the swearing in of a new government.
Qualifications and Experience
The successful candidate will be/possess:
- A graduate of a postsecondary program in secretarial business administration or paralegal studies plus a minimum of four (4) years of related experience in a senior administrative role. An equivalent combination of training and experience may be considered.
- A selfmotivated individual who naturally leads inspires and takes initiative to ensure team success.
- Demonstrated ability to work independently with minimal supervision analyze situations thoroughly and solve problems independently.
- A high degree of professionalism tact and diplomacy and proven experience in exercising discretion and confidentiality.
- Strong time management skills with an ability to prioritize under tight deadlines.
- Evidence of strong communication skills (both verbal and written) organizational skills and sound judgement. Proficiency with MS Office Suite (Word ExcelPowerPoint) and webbased applications (such as SharePoint)are required.
- Experience using FileNet is considered an asset.
Leadership competencies required for this position include: Attention to Detail Analytical Thinking Adaptability and Flexibility and Teamwork and Collaboration.
Equivalency
Equivalencies may include but are not limited to:
- Several years ofexperience in an administrative field.
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here: Benefits for government employees.
Working Conditions
Typical operating hours of the office are within 8:30 am to 5:00 pm inoffice Monday to Friday however occasional pressures may require work outside typical hours.
What We Offer
- Career development opportunities where you have access to career guidance tools resources and ongoing training for every stage of your career
- Engaging workplace. Our employees feel valued respected connected and tuned in. We have forwardthinking policies and strategies
- A dynamic clientfocused setting where service excellence and teamwork are our focus
Pay Grade: EC 07
Salary Range: $2335.21 $2919.02BiWeekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are underrepresented. If you are a member of one of these equity groups you are encouraged to selfidentify on your electronic application.We are committed to providing an inclusive and accessible recruitment process. If you require an accommodation throughout the recruitment process please let us know.
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Required Experience:
IC
Employment Type
Full-Time
