Program Coordinator
Program Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
PROGRAM COORDINATOR
Reports to: ShareholderRecords Manager
Status: Regular Full-time Non-Exempt
Location: Anchorage AK
JOB SUMMARY: The Program Coordinator is responsible for supporting a variety of programs and initiatives across Aleut. This role ensures effective coordination organization and communication to help programs run smoothly and achieve their goals. The position requires an individual who is detail-oriented flexible and capable of maintaining efficiency while coordinating various functions and priorities.
PRIMARY RESPONSIBILITIES
- Champion Aleut Values: accountability transparency and rigor.
- Provide exceptional administrative and program support with a focus on efficiency accuracy and professionalism.
- Process requests ensuring they meet established guidelines and are handled in a timely manner.
- Maintain accurate records and verify eligibility or program participation as needed.
- Utilize data management systems to update information support reporting and ensure data integrity.
- Coordinate logistics for outreach activities including scheduling travel planning and inventory tracking.
- Draft and distribute clear timely communications to participants stakeholders and other audiences.
- Organize and maintain both physical and digital files to support compliance and easy access to information.
- Plan and execute events and meetings ensuring all logistical and operational details are managed effectively.
- Support recognition and nomination processes by coordinating materials tracking submissions and ensuring thorough documentation.
- Collaborate with internal teams to understand program needs and contribute to successful implementation.
- Perform other duties as assigned.
PROGRAM COORDINATOR ADDENDUM
SHAREHOLDER SHARED SERVICES
ADDITIONAL RESPONSIBILITIES
- Provide exceptional program support for Shareholder Records Relations and the Ulakaia Center programs with a focus on efficiency transparency and professionalism.
- Process burial assistance applications ensuring compliance and timely resolution.
- Manage descendant registrations by verifying eligibility and maintaining accurate records.
- Proficient user of the Shareholder Records System (Granite) facilitating updates distribution preparations and data accuracy.
- Coordinate logistics for regional outreach efforts including travel arrangements and inventory management.
- Prepare and distribute clear and timely communications to shareholders and program recipients.
- Maintain organized physical and digital document systems to ensure compliance and ease of access.
- Lead planning and execution of major events such as the Annual Aleut Picnic and shareholder meetings.
- Support nomination processes for Shareholder and Student of the Year awards with meticulous coordination and documentation.
- Collaborate with cross-functional teams to define and support program requirements effectively.
KNOWLEDGE SKILLS AND ABILITIES
- Strong written and verbal communication skills for effectively engaging with a variety of audiences and stakeholders.
- Ability to review interpret and analyze documentation with accuracy and ensure alignment with established criteria or guidelines.
- Knowledge of logistical coordination including planning scheduling and resource management.
- Experience in strategic planning and successful execution of projects including events or initiatives.
- Demonstrated ability to adapt to changing priorities while maintaining accuracy and quality.
- Proficiency in organizing and maintaining both physical and digital records and documentation systems.
- Excellent analytical thinking and problem-solving capabilities.
- Experience handling sensitive and confidential information with discretion and professionalism.
- Strong interpersonal and teamwork skills with a commitment to providing excellent service.
- High attention to detail and dedication to producing high-quality work.
- Ability to manage multiple tasks and projects independently while meeting deadlines.
MINIMUM QUALIFICATIONS
- Bachelors degree in business administration or related field; OR equivalent combination of experience education and training.
- Two (2) years experience working in related field.
- Must possess and maintain a current Alaska drivers license.
BENEFITS
- 401K - Employer matching up to 4%.
- Paid Holidays (13/year).
- Paid Time Off (accrued bi-weekly starts at 6.20 hrs per pay period/20 days a year).
- 100% Employer paid Dental/Vision for employees and their qualified dependents.
- 100% Paid Employee Life Insurance / Disability.
- Potential for Annual Incentive.
PREFERENCE STATEMENT
The Aleut Corporation (Aleut) is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act 43 U.S.C. 1601 et seq. and other applicable laws.
Aleut is an equal opportunity employer. Aleut shall select train and promote the most qualified individuals based upon relevant work factors such as work quality attitude education and experience so as not to discriminate against any employee or applicant on the basis of race color sex sexual orientation national origin religion marital status changes in marital status pregnancy parental status physical or mental disability age status as a disabled veteran special disabled veteran Vietnam veteran and all other eligible veterans or other classifications protected by applicable law.
Required Experience:
IC
Employment Type
Full-Time
