Share Registry Administrator
Share Registry Administrator
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Job Description
Are you looking to join a firm thats progressive innovative and holds both its team members and clients at the centre of its culture Start your future with AFS today!
Who we are
Were a modern Chartered Accounting firm located in the heart of Bendigo Djaara Country with a team of over 100 professionals. Weve been providing services to Bendigo and surrounds for over 70 years and are a proud pillar of the Bendigo community.
Our culture
We believe every single team member is a leader and contributes to the success of our firm and our clients. We invest in organisational development leadership skills and career planning recognition and coaching to constantly enhance the experiences for our team.
A core part of our identity is our commitment to our local regional community. Each year we support Bendigo organisations charities and notforprofits through direct or inkind sponsorship and involvement.
Furthermore were committed to developing our environmental social and governance sustainability to ensure our business practices have a measured and positive impact.
Our culture is something we value nurture and routinely seek team feedback on so that we can continue to foster a meaningful work environment for everyone.
The team
The Share Registry team is responsible for providing essential support to the Board members and shareholders of AFS clients overseeing the management of share registers.
The role
The role of a Share Registry Administrator at AFS is to maintain precise records and facilitate client services related to dividend payments ATO reporting Low Volume Market (LVM) maintenance and AGM matters concerning shareholders. This involves providing necessary assistance to ensure deadlines are met and the endtoend client service experience is delivered in line with AFSs client first focus.
As a Share Registry Administrator you will:
- Respond to and communicate with Community Bank Board members and shareholders regarding Share Registry matters
- Process data entry transfers and correspondence received by post email and phone and action appropriately and promptly
- Prepare process and distribute dividend/return of capital calculations and payments; including set up of accounts payments bank reconciliations and statutory reporting
- Assist Board members with the management of LVM registers
- Prepare annual AIIR reports and lodgement to the ATO
- Assist the wider team with various administrative tasks ensuring deadlines are met
- Exhibit strong professional communication skills both verbal and written in all interactions
- Be a point of contact for boards and shareholders providing prompt and reliable assistance
About you
Were looking for someone who:
- Is able to prioritise work duties and meet deadlines whilst maintaining a high level of attention to detail
- Is proactive owns their work and contributes to the team
- Is motivated to learn
- Is committed to quality customer service
- Is able to work in a fastpaced environment
- Has high level written communication skills
- Proficient in Microsoft Office suite
- Has excellent interpersonal skills with the ability to effectively communicate with internal and external stakeholders at all levels; and
- Has previous exposure to document control duties/tasks (preferred but not essential)
AFS will offer you:
- The ability to benefit from our formal and informal Flexibility at AFS policy allowing work/life balance
- Working in a fast paced and challenging team environment with constant learning and opportunity
- The ability to bring your true self to work with our genuine commitment to diversity and inclusion along with our policies like dress for your day
- Develop your career and yourself by attending networking events participating in training and receiving ongoing development support and guidance
- Be a part of our fun culture with our regular social club events leadership and team building programs
- Benefit from our wellbeing focus including our Employee Assistance Program supportive environment volunteer friendly workplace
Role Type
Hybrid Permanent Fulltime
Our commitment to the Bendigo Community is a top priority for us. While this position offers the convenience of hybrid work its essential to note that it is based in Bendigo. As part of this role you will be expected to be in the office approximately two days a week.
At AFS we recognise that were strengthened by diversity and were committed to creating an inclusive culture. We welcome applications from Aboriginal and Torres Strait Islander people people of diverse cultural backgrounds those who identify as LGBTQIA and workers of all ages.
For further information about us please visit our website or email
To explore this opportunity click Apply Now by Sunday 1 June 2025 by submitting a CV and cover letter for the role and take your first step towards a fulfilling career journey with AFS. Applicants for this position must have the right to work and live in Australia.
Required Experience:
IC
Employment Type
Full-Time
