Operations Administrator
Operations Administrator
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Job Description
FIXEDTERM FULLTIME JOB VACANCY
OPERATIONS ADMINISTRATOR
Operations Department
Berlin Office
Application Deadline: 25th May 2025
The Operations Department of Human Rights Watch (HRW) is applicants for the position of Operations Administrator to provide daytoday support in ensuring the smooth and efficient running of HRWs Berlin office. This is a oneyear fixedterm fulltime position at 40 hours per week for parental leave coverage. This position is based in the Berlin and reports to the Director for European Financial Operations based in Geneva Switzerland.
The successful candidate may have the option to work remote but will be expected to work from the office about 23 days a week.
Responsibilities:
Finance
- Act as the local Finance representative and assist with the implementation of Finance policies locally;
- Manage the bank accounts and cash flows;
- Assist the Financial Operations Director for Europe in establishing and monitoring the office budget;
- Record all monthly financial activity into the organizations financial system;
- Process financial transactions including payroll pensions monthly bill payments expense reimbursements and disbursements;
- Run internal and external financial reports;
- Process and track expenditures and revenue transactions;
- Process track and file intercompany transfers;
- Work with financial service vendors such as auditors accountants and governmental tax offices; and
- Handle issues in relation to HRWs legal status registrations and related requirements.
Legal/Governance
- Assist the Financial Operations Director for Europe with handling issues in relation to HRWs legal and charitable status;
- Work with the Financial Operations Director for Europe to ensure compliance with local laws and liaise with general counsel on issues related to corporate and governance laws labor laws charity health and safety laws etc.;
- Plan organize and coordinate Board meetings of the German Association liaise with board members prepare and distribute all necessary documents take minutes and carry out other administrative duties related to Boards coordination;
- Ensure all entity information is updated on HRWs entities database; and
- Work in coordination with the Financial Operations Director for Europe and Finance to prepare intercompany transfers and payment schedules.
Human Resources
- Act as the local HR representative and assist with the implementation of HR policies locally;
- Respond to staff on general HR queries;
- Maintain a good understanding and working knowledge of and compliance with local employment laws;
- Assist with the recruitment onboarding and departure of local staff fellows consultants and interns;
- Administer and process local employee payroll pensions health benefits and insurance;
- Liaise and assist HR staff in headquarters with legal and HR audit issues locally;
- Liaise with local government offices insurance and pension providers and other HR service providers;
- Research and assist with immigration visas and relocation of employees;
- Maintain a unified filing system and attendance management database and
- Liaise and collaborate with the Works Council on officerelated topics and employee matters ensuring compliance with applicable labor regulations
Facilities Administration
- Maintain the smooth and effective functioning of the office;
- Handle general office maintenance and facilities issues;
- Liaise with the landlord on issues relating to the premises;
- Engage suppliers and providers and negotiate commercial and services contracts in a costeffective manner;
- Answer general post email and telephone enquiries;
- Coordinate office social events and related logistics;
- Maintain office security and protocols; and
- Ensure office safety standards are in compliance with local regulations.
Information Technology
- Liaise with IT/helpdesk to troubleshoot computer problems and back up and update network files as necessary and
- Liaise with IT or local phone service and internet provider to troubleshoot phone and internet problems.
Other
- Travel occasionally as required; and
- Carry out other duties as necessary.
Qualifications:
Education: A bachelors degree or equivalent training in finance accounting bookkeeping business administration or office management nonprofit management human resources or a related field is required.
Experience: A minimum of three (3) years of operations or administrative experience preferably in a global organization is required. Experience in accounting bookkeeping nonprofit management and/or human resources is highly desirable.
Related Skills and Knowledge:
- Strong organizational administrative analytical and financial skills are required.
- Strong interpersonal skills and attention to detail are required.
- Selfmotivation and the ability to take initiative prioritize with minimal supervision problem solve and work independently as well as function as a member of a team with staff in multiple locations globally are required.
- Ability to work well under pressure while juggling multiple tasks simultaneously and working effectively toward deadlines is required.
- Excellent oral and written communication skills in English and German are required; proficiency in additional languages is highly desirable.
- Proficiency in computer packages including MS Office applications is required.
- Good judgment discretion and the ability to maintain confidentiality are essential.
- Experience with finance human resources or development databases is desirable.
Other: Applicants for this position must possess current German work authorization.
Salary and Benefits: HRW seeks exceptional applicants and offers competitive compensation and employerpaid benefits. The salary range for this position if based in Germany is EUplus benefits.
How to Apply: Please apply immediately or by 18th May 2025 by visiting our online job portal at and attaching a letter of interest and resume/CV. No calls or email inquiries please. Only complete applications will be reviewed and only shortlisted candidates will be contacted.
If you are experiencing technical difficulties with your application submission or if you require accommodations during the application process please email . Due to the large response application submissions via email will not be accepted and inquiries regarding the status of applications will go unanswered.
If you would like to disclosea severe disability or equivalent under 2 of the German Social Code Book IX please do so in your Englishlanguage cover letter. This information is provided voluntarily and is used solely to consider statutory obligations and support measures under SGB IX. Your data will be treated confidentially in accordance with the GDPR and the German Federal Data Protection Act. Candidates with disabilities are encouraged to apply.
Human Rights Watch is strong because it is diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. Human Rights Watch does not discriminate on the basis of disability age gender identity and expression national origin race and ethnicity religious beliefs sexual orientation or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents the selftaught and university educated and from a wide span of socioeconomic backgrounds and perspectives on the world. Human Rights Watch is an equal opportunity employer.
Human Rights Watch is an international human rights monitoring and advocacy organization known for its indepth investigations its incisive and timely reporting its innovative and highprofile advocacy campaigns and its success in changing the human rightsrelated policies and practices ofinfluential governmentsand international institutions.
Required Experience:
Unclear Seniority
Employment Type
Full Time
