Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 85000 - 115000
1 Vacancy
Job Description
About Us:
WTW (NASDAQ: WTW) is a leading global advisory broking and solutions company that helps clients around the world turn risk into a path for growth. With roots dating to 1828 WTW has 45000 employees serving more than 140 countries and markets.
We design and deliver solutions that manage risk optimize benefits cultivate talent and expand the power of capital to protect and strengthen institutions and individuals. Our unique perspective allows us to see the critical intersections between talent assets and ideas the dynamic formula that drives business performance.
Together we unlock potential.
Summary:
The Executive Assistant (EA) will provide highlevel administrative support to the Head of Risk and Broking and two additional senior executives. This role demands exceptional organizational skills discretion and the ability to manage multiple priorities seamlessly. The EA will serve as a strategic partner ensuring efficient operations and facilitating effective communication across departments and with external stakeholders.
Key Responsibilities:
Executive Support:
- Manage complex calendars scheduling meetings appointments and travel arrangements for all three executives ensuring optimal time management and alignment with strategic priorities.
- Screen and prioritize incoming communications including phone calls emails and correspondence responding when appropriate and ensuring timely followup on urgent matters.
- Coordinate logistics for internal and external meetings conferences and events including preparation of agendas materials and followup actions.
- Prepare and maintain confidential files records and documents related to departmental operations strategies and initiatives.
Communication Liaison:
- Act as the primary point of contact for internal and external stakeholders facilitating effective communication on behalf of the executives.
- Draft proofread and edit correspondence presentations and reports ensuring consistency with organizational standards and tone.
- Manage professional networking platforms responding to inquiries and maintaining the executives professional image.
Project Coordination:
- Assist in the coordination of key projects and initiatives across the Risk and Broking division and related departments.
- Track project timelines and deliverables following up with accountable parties to ensure milestones are met.
- Support the preparation of reports presentations and dashboards for leadership meetings and decisionmaking processes.
Meeting and Event Management:
- Organize highlevel meetings and events such as board presentations and executive leadership sessions.
- Prepare meeting agendas distribute materials and document followup actions to ensure accountability.
- Coordinate logistics for training sessions workshops and conferences pertinent to the executives functions.
Confidentiality & Discretion:
- Handle sensitive and confidential information with the utmost discretion ensuring compliance with company policies and data protection regulations.
- Maintain trust and integrity in all interactions safeguarding the privacy of the executives and the organization.
Travel and Expense Management:
- Coordinate comprehensive travel arrangements including booking flights accommodations and ground transportation.
- Manage travel and entertainment expenses ensuring timely submission and adherence to company policies.
Time Management & Prioritization:
- Optimize daily and weekly schedules balancing multiple priorities and accommodating lastminute changes or requests.
- Remind executives of key deadlines events and deliverables aiding in effective task prioritization.
Qualifications
Qualification & Experience:
- 7 12 years of relevant Executive Assistant experience supporting leaders in complex global roles
- Experience in handling geographically diverse stakeholders.
- Exceptional organizational and timemanagement skills with the ability to multitask and prioritize effectively.
- Strong communication and interpersonal skills capable of interacting with stakeholders at all levels.
- High degree of discretion and confidentiality.
- Proficiency in office productivity tools and software.
Skills & Knowledge:
- Organization Skills
- Email Calendar Travel and Expense Management
- Event Planning & Management
- Excellent Verbal & Written Communication
- Tech savvy
- MS Office Proficiency including CoPilot fundamentals
- Stakeholder Management
This position will remain posted for a minimum of three business days from the date posted or until a sufficient/appropriate candidate slate has been identified.
Compensation and Benefits
Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors including but not limited to location of the role individual competencies education/professional certifications qualifications/experience performance in the role and potential for revenue generation (Producer roles only).
Compensation
The base salary compensation range being offered for this role is $85000 $115000 USD per year. This role is also eligible for an annual shortterm incentive bonus.
Company Benefits
WTW provides a competitive benefit package which includes the following (eligibility requirements apply):
- Health and Welfare Benefits:Medical (including prescription coverage) Dental Vision Health Savings Account Commuter Account Health Care and Dependent Care Flexible Spending Accounts Group Accident Group Critical Illness Life Insurance AD&D Group Legal Identify Theft Protection Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
- Leave Benefits:Paid Holidays Annual Paid Time Off (includes paid state/local paid leave where required) ShortTerm Disability LongTerm Disability Other Leaves (e.g. Bereavement FMLA ADA Jury Duty Military Leave and Parental and Adoption Leave)Paid Time Off
- Retirement Benefits:Contributory Pension Plan and Savings Plan (401k). All Level 38 and more senior roles may also be eligible for nonqualified Deferred Compensation and Deferred Savings Plans.
At WTW we trust you to know your work and the people tools and environment you need to be successful. The majority of our colleagues work in a hybrid style with a mix of remote inperson and inoffice interactions dependent on the needs of the team role and clients. Our flexibility is rooted in trust and hybrid is not a onesizefitsall solution.
We understand flexibility is key to supporting an inclusive and diverse workforce and so we encourage requests for all types of flexible working as well as locationbased arrangements. Please speak to your recruiter to discuss more.
EOE including disability/vets
Employment Type
Full-Time
