Bid and Admin Support

Job Purpose:

You will support NW Europe region working on a range of business opportunities aimed at expanding the orderbook pipeline for existing business sectors and also introducing new sectors to the Smiths Detection Portfolio.  

Significant workload is anticipated in the creation of winning proposals for the new business and a prime function of this role (Bid and Admin Support PM) will be to work crossfunctionally to develop accurate costings for the solutions being proposed. 

In addition supporting Sales with generating competitive pricing and working on any clarification questions or pricing challenges from customers to ensure Smiths has the best possible chance of winning the new business at the right financial metrics for the business. In addition support across the current orderbook being delivered is required in terms of logistics coordination project management coordination and resource allocations. 

There are also likely to be opportunities for this role to take on specific delivery or business improvement projects as directed by the Head of Programme Management and PMO (line manager).

Duties:

Bid Management & Support:

• Lead or provide support to the Commercial Programmes department in preparing bids across the portfolio of products within the North West region; inclusive of building the proposal ensuring all bids are compliant to customer & Smiths requirements / standards and coordinating with crossdepartmental resources to submit key documentation to meet the submittal deadlines
• Support Account Management & Senior Programme Managers in Cost Model generation for Bids and Opportunities
• Actively monitor status key dates & tasks for all bids and tenders within the North West Region
• Support Programme & Account Management functions in completion of a Sales to Programmes Handover and a Contract Acceptance Report upon successful acceptance of tender / bid.
• Identify areas for improvement in the bidding process and implementing best practices.

Project Management:

• Completing generation of Technical Data Packs for each C3 passenger checkpoint solution in line with UKCA compliance. Where missing generate appropriate folder structures to allow for audit and traceability purposes
• Providing support to the departments central function to assist with monthly financial reporting and defining KPIs to enhance the robustness of the financial objectives
• With support from Project Controls conduct monthly variance analysis for explaining and interpreting impact against the baseline and the completion and tracking of corrective/preventative actions. Present this information at monthly project reviews or adhoc as required.
• Support NW programmes portfolio with customer invoicing; liaising with OTI (Order to Invoice) and Finance. Track status from generation through to fulfilled payment
• Lead logistical tasks to follow company process and liaise with third party and internal departments to organise arrange and ensure timely delivery of C3 equipment across Live programmes for NW market

People and Talent Management:

• Promote disciplined project management throughout the global project management function.
• Effectively harness and apply the knowledge of people from all functions.
• Awareness of the different role profiles team structures and competencies required to deliver the goals and objectives of the project.
• Create inclusive and coordinated project environments to achieve project success.

Commercial:

• Assuring that best industry practise project management is employed and through customer reporting provide confidence that projects are being monitored and controlled in a professional manner.
• By delivering projects to scope the PM will satisfy our customer commitments provide innovative products to the marketplace and maximise shareholder return.

Policies and Procedures:

• Ensure individual and project compliance with company policies for Ethics Health Safety and Environment.
• Support business change initiatives such as the standardisation and integration of Programme Lifecycle Management Product Lifecycle Process and Technology Development Management Process into a PEC process framework for application across the global business.
• Follows a proactive approach to developing an understanding of company policies and procedures and in the first instance uses resources such as training material procedure documents and process guidelines as a goto source.

Portfolio specific duties:

• Fulfil the role of Bid & Admin Support:
  • Managing the Master Production / Delivery Schedule for remaining C3 opportunities both with internal manufacturing & thirdparty supplier.
  • Lead logistical tasks to follow company process and liaise with third party and internal departments to organise arrange and ensure timely delivery of equipment across Live programmes for NW market.
  • Lead the construction of winning proposals for business coordinating and scrutinising inputs from requisite business functions.
  • Generate accurate costings for projects to underpin winning proposals that will ultimately generate the approved TGM for the region.
  • Assist with or lead the generation of proposal documentation.
  • Additional support tasks across the NW Europe portfolio as directed by Head of Programme Management & PMO.

Qualifications :

Technical Knowledge Skills and Abilities:

Educational requirements:

• Internationally recognised professional qualification in project management (equivalent to IPMA level C/D) desirable.
• Degree qualification (HND minimum) in relevant discipline (Business/Project Management or Technology/Engineering) desirable.

Knowledge:

• Thorough knowledge of project management methodologies (e.g. Waterfall PRINCE2 Agile etc) gleaned from a mixture of experience exposure and training.
• Good level of understanding of planning methodologies/techniques and other aspects of project controls such as earned value management.
• Awareness of complex integrated technologybased sensor systems and the critical roles that the technology and products play in the market.
• Awareness of the main priorities of typical crossfunctions and how they operate and support the delivery of major technology projects (such as R&D Legal Finance Supply Chain Service etc).  

Skills:

• Experience operating as a project manager can demonstrate experience of the complete project lifecycle and degrees of project complexity.
• Strong verbal and written communication and people management skills.
• Good problemsolving skills combined with developing experience leading integrated teams to benefit the delivery of projects.
• Experience of baseline planning and scheduling forecasting and estimating cost/schedule integration techniques.
• Exposure to resource management and integration with Integrated Business Planning.
• Experience in critical path analysis reporting risk management tracking and the completion of corrective action plans.
• Exposure to the use of estimating scheduling risk and change software tools such as: SAP Primavera Oracle ERP MS Project Pertmaster Active Risk Manager Cobra Power BI.
• Application of continuous improvement both formal and informal approaches.
• Experience of product development covering product introduction enhancement and sustaining and/or experience at managing a customer in a commercial environment.

Competence and Abilities:

• Ability to demonstrate leadership and interpersonal skills with a natural passion to deliver against commitments.
• Ability to communicate at all levels of the organisation and developing ability to adapt the level of details that is required for a particular audience.
• Ability to manage a multicultural team in a matrix environment and influence people outside of direct reporting relationships.
• Good vision attention to detail highly organised and ability to work with little instruction on daytoday work and general instructions on new assignments.
• Ability to influence and align activities project governance particularly those related to project management.
• Play a significant role in the production and control of baselined fully logic linked cost and resource loaded plans with appropriate milestones utilising approved work breakdown structures and techniques.
• Apply change activities from proposal through to integration into the Performance Measurement Baseline.

Planning and Decision Making:

• Responsibility for planning organising and executing assigned projects.
• Operate in accordance with a delegated authority making prompt decisions to resolve problems and escalating issues in a timely manner.
• Required to arrange own activities and assignments in accordance with boundaries set by line manager.

Impact and Scope: 

• This is a project leadership role with accountability for the successful delivery of multiple low/medium categorised projects and occasionally major projects.
• Failure to achieve required outputs would result in serious delays and considerable expenditure of resources.

Key Internal and External Relationships: 

• Market Programme Director
• Global Programmes Director
• Programme Excellence Centre Team
• Technology Finance Analysts
• Commercial Finance Teams
• Project Controls Manager and Project Controllers
• Customer and supplier representatives

Additional Information :

We offer

Join us and well help build your career with excellent training and opportunities for career growth across the business both locally and globally. Youll experience an inclusive environment with strong leadership and a focus on safety and wellbeing. Youll also have the flexibility to choose from a wide range of benefits to suit your lifestyle offering you and your family support from a health and wellbeing financial and lifestyle perspective.

Join us and work for a worldleader with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color religion sex sexual orientation gender identity national origin economic status disability age or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics where we celebrate support and embrace diversity.

At no time during the hiring process will Smiths Group nor any of our recruitment partners ever request payment to enable participation including but not limited to interviews or testing. Avoid fraudulent requests by applying jobs directly through our careers website (Careers Smiths Group plc)