ADMINISTRATIVE SERVICES OFFICER I (EM-01) [1 vacancy]
ADMINISTRATIVE SERVICES OFFICER I (EM-01) [1 vacancy]
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Job Description
Position Information
Joins us as an Administrative Services Officer and shape the future as a leader of departmental operations policy and people!- Serves as the principal assistant and advisor to the Director/Assistant Director and is responsible for developing maintaining and overseeing sound administrative programs relative to the ongoing operation and management of the department;
- Administers the daytoday and annual department budget functions and budget execution and oversees payroll functions fiscal matters accounting activities in addition to all personnel activities and related administrative matters.
- Advises the Director/Assistant Director and DHR management in the development and execution of Citywide and departmental policies and procedures specifically relating to budget personnel and administrative matters of the department.
Apply today! Depending on your qualifications your name will be eligible for referral to the hiring department for further consideration for the current ASO I vacancy as well as future vacancies for positions with the same job title.Additional Job Information
Applications must be submitted online by May 17 202511:59 p.m. Hawaii Standard Time (HST).
***Actual salary will be commensurate with applicable experience pending approval ***
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Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.Minimum Qualification Requirements
At time of application you must be a citizen national or permanent resident alien of the United States or a noncitizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from a regionallyaccredited fouryear college or university with a bachelors degree in business or public administration or a related field.Substitution: Work experience may be substituted for a bachelors degree on a yearforyear basis. Such experience must have provided the knowledge skills and analytical ability normally gained from attainment of a bachelors degree.The education requirement must be met at the time of application. Education obtained outside of the United States must be comparable to a degree earned at a regionallyaccredited college/university in the United States. In order to receive credit for the education a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program evidence of comparability or an original transcript.Verification Requirement: In order to be given credit for your education clearly list your education credentials on your application. As part of the hiring process you may be asked to provide documentation to verify your education to satisfy this education qualification requirement. If available please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application.Or mail a photocopy of your documents to the following address: Department of Human Resources 650 South King Street 10th Floor Honolulu HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
If you do not have your documentation to verify your education at this time please note that if selected for the job you will need to provide verification documents in order to move forward in the hiring process.
EXPERIENCE REQUIREMENT:
Three (3) years of progressively responsible professional work experience in personnel management; budget analysis; or organization and management analysis one of which shall have beenin a government agency and comparable in scope and responsibility to that of a journey level worker with responsibility for carrying out the full range of assignments in the applicable functional area(s).
Such experience should have demonstrated the following:- Knowledge of the principles and practices of governmental/public administration and pertinent rules and regulations policies and procedures relating to administrative functions;
- Ability to interpret and apply pertinent laws rules and regulations particularly those relating to human resources management and budget and fiscal administration;
- Ability to prioritize tasks based on importance relevance and due dates;
- Ability to manage multiple projects and priorities at once keeping director assistant director and management team apprised of work status and potential situations which may require higher level of intervention or authority;
- Experience and ability to understand and manage fiscal and budget issues including creating budgets and calculating expenditures revenues shortages overages etc.; reviewing monitoring and identifying issues requiring management review; and developing tools for management to review long and shortrange plans in consideration of organizations mission and function;
- Experience and ability to understand and manage personnel issues including staffing hiring terminations complaints benefits investigations reorganizations etc.;
- Manageriallevel decision making to include providing stepbystep processes laying out the pros and cons and basing decisions on whats best for the organization;
- Excellent communication skills including ability to speak in a clear and understandable manner and prepare written and visual materials to convey information effectively;
- Ability to establish and maintain cooperative and effective working relationships with departmental administrators and personnel public officials stakeholders members of the general public etc..
EXAMPLES OF QUALIFYING EXPERIENCE:
Human Resources Specialist V Administrative Specialist III Management Analyst V Budget Analyst V etc.
NONQUALIFYING EXPERIENCE:
Most work experience in a supervisory or managerial position includes some responsibility for personnel budget and fiscal or management analysis functions. However if the primary responsibility of the position is not concerned with professional personnel management budget analysis or organization and management analysis work such experience is not considered qualifying. Additionally having the required number of years of experience will not in itself be accepted as qualifying for the position. Your overall experience must have been of such scope level and responsibility as to conclusively demonstrate the ability to perform the duties of the position.
LICENSE REQUIREMENT:
Possession of an appropriate valid drivers license as required.Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications your application will be further evaluated. Your score will be based on the quality and quantity of your education experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation..............................100%
Required Experience:
Unclear Seniority
Employment Type
Full-Time
