High School Registrar

Scheduling and Course Selection

• Understand student preference and pathways towards postsecondary goals and counsel students around course selection

• Serve as master scheduler; create refine and modify as needed the daily course and bell schedule for the school as well as individual schedules for each student

• Manage and respond to schedule change requests from administration students and families

• Manage planned and unplanned teacher absences; coordinate with leaders teachers and substitute agencies to ensure lesson materials are in place and guest teachers are set up for success

Testing Coordination

• Serve as the schools Testing Coordinator ensuring all local state and national testing adhere to state/national guidelines including but not limited to

  • Testing materials storage and distribution

  • Testing schedule and logistics

  • Testing participation rates

• Ensure all staff are trained and equipped to administer tests in adherence to state/national guidelines; ensure testing communication is clear concise and timely

• Monitor and manage late testing and testing for absent students

Database Management & Data Analysis

• Manage and maintain key school data systems (including but not limited to PowerSchool DeansList Scholarchip staff Google accounts) ensuring functionality and accuracy

• Provide training to teachers/staff members as needed on usage of these systems and create new accounts as needed

• Provide responsive troubleshooting and support to students or staff members encountering technical issues

• Run print and distribute weekly reports linked to key school initiatives or metrics

• Analyze data and proactively identify problematic trends and propose solutions

Oversee GPA Health

• Work with  Director of Operations to create and systemize regular data reports outlining GPA health and progress monitoring

• Plan for systems that build student literacy around GPA health and graduation readiness 

• Work with the Principal to analyze and respond to GPA data

• Work with Assistant Principals to respond to classes not meeting annual targets for passing rates

Oversee Graduation Readiness

• Conduct regular audits of transcripts 912

• Audit all incoming new student transcripts to ensure accurate grade placement

• Meet with and counsel students in 912 who are off track for securing their credits running Progress to Graduation meeting biannually (fall and spring) additionally as needed

• Monitor progress against KPPS graduation requirements and work to implement next steps for student cohorts

• Ensure clear regular communication with students and families on progress to graduation

Manage Credit Recovery Systems

• Maintain robust tracking systems that identify student credit gaps

• Identify lead and plan for student opportunities for credit maintenance (i.e. online credit recovery Summer School)

Oversee and Manage Grading Systems

• Work with KIPP Philadelphia Regional Data team to coordinate PowerSchool/PowerTeacher gradebooks/to support grading systems

• Monitor Gradebook health work with Assistant Principals to respond to gaps in assignment frequency

• Fulfill alumni transcript and diploma requests 

PostSecondary Readiness and Success

In partnership with the KIPP Forward team:

• Provide PD to staff to build readiness and investment in GPA systems and grading systems

• Support onboarding of Freshmen during 8/9 transition with specific attention to students coming from nonKIPP middle schools (in other grades as well)

• Work with KIPP Forward team to plan and implement strategies for increasing literacy with academic health (GPA/credits) and postsecondary readiness in preparation for junior/senior year

• Work with KIPP Forward to identify internships summer programs enrichment opportunities for students as they align enrichment to postsecondary goals

• Coordinate with the Dual Enrollment Program Manager to ensure on time student registration for Dual Enrollment courses and uptodate transcripts that reflect dual enrollment credits

• Oversee planning progress implementation and tracking of career artifacts of the PA Career Education & Work (PACEW) standards. 

• Submit annual high school profile for post secondary institutions 

Research and Data

• Tracks data using student data systems (PowerSchool Deans List etc)

• Researches and stays current on higher education programs trends and issues with student impact and makes recommendations based on best practices and research

• Assists in the utilization of an effective earlyalert system for atrisk students and analyze attrition and student success outcomes and take action to improve retention

Additional Responsibilities

• Participate in active presence and strategic supervision and monitoring to ensure student safety and engagement in rigorous learning

• Partner with the Assistant Principal of Student Support and Special Education Teachers to ensure proper implementation of 504s BIPs IEPs safety plans accommodations modification and language support for students

• Enforce positive behavior systems and monitor behavior data

• Attend designated school functions outside of school hours (Back to School Night Report Card Conferences Community Events etc.)

• Perform necessary support duties including (but not limited to) bus lunch and dismissal dutieschaperone field trips. Participate in parent meetings conferences and periodic evening events

• Develop strong relationships with the families of students through home visits participation in school events and phone calls home

• Communicate regularly with families about academic progress and behavior

• Participate in daily duties (i.e. breakfast lunch dismissal) to support school operations

• Maintain accurate records grade books and data tracking systems

• Assist with both student and staff recruitment

Professional Responsibilities

• Assume personal responsibility for student achievement

• Read internalize and adhere to the KIPP Philadelphia Public Schools policies

• Provide an active presence strategic supervision and intentional monitoring to ensure student safety and engagement in rigorous learning (regardless of my role and its proximity to students)

• Take ownership for the development of your craft (meet 1x/12 weeks with a manager implement feedback engage in active practice etc.)

• Commit to being prepared. Such as: preparing for One on One meetings (O3s)/coaching preparing for meetings PD etc.

• Meet professional obligations including and not limited to meeting deadlines and honoring schedules

• Consistently leverage existing professional tools including but not limited to Google Suite (google documents etc.) and Microsoft Suite (including but not limited to your KIPP Philadelphia  email Groupme Slack and Microsoft outlook)

• Maintain strong attendance each day and be on time to all responsibilities

• Collaborate with colleagues and seek feedback in the spirit of continuous improvement

• Reflect on professional practices to meet individual professional development goals

• Actively participate in professional development department meetings 

• Actively schoolwide and regionwide professional development

• Serve as a positive contributing member of the operations team collaborating with colleagues to tackle common challenges and implement org and gradewide initiatives

• Share candid solutionsoriented feedback with peers and leadership on a regular basis assuring that feedback is shared directly with the intended recipient. Ensure that feedback is focused on improving outcomes and experiences for students

• Assist with both student and staff recruitment and engagement including events home visits calls home and other determined and related requirements

• Know that you role professional development region wide meetings etc. may require you to travel around Philadelphia  to other KIPP campuses our Regional Office or other KIPP or PD events

• Assist with other duties as assigned (such as but not limited to lunch duty arrival/dismissal duty bathroom duty school support duties etc.)

Qualifications :

Skills

About the skills and qualifications you will bring to this role:

• Bachelors degree (required)

• At least 13 years of relevant and aligned experience (required)

• Experience building a master student schedule (preferred)

• Track record of providing outstanding customer service (required)

• Flexibility

• Ability to manage data and communication through various Google and Outlook platforms

• Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills

• Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment

• Proactive problem solver who demonstrates initiative and teamwork

• Strong work ethic coupled with an enthusiastic and passionate approach to ones work

• Multifaceted multiskilled resourceful and willing to do whatever it takes to help the school reach a level of academic excellence

• High level of detail orientation and sound excellent organizational skills

• Strong communication feedback and facilitation skills

• Strong analytical and problemsolving skills

• Articulate professional demeanor with strong selfconfidence and initiative

• Entrepreneurial mindset with the creativity and versatility to work productively in a fastpaced environment

• Demonstrated ability to work in a fastpaced highenergy environment with a proven ability to meet and complete multiple deadlines and tasks with meticulous attention to detail

• Strong interpersonal skills with the ability to develop productive working relationships with stakeholders across functional and organizational lines

• Passionate commitment to KIPP Philadelphia Public Schools mission

Additional Information :

Compensation

• Salary is commensurate with experience. Ranging from $75000 $90000
• Comprehensive benefits package included including 100% employerpaid health benefits for employees and their families a 403b matching program and access to free financial advising services.

Note to Applicants

KIPP Philadelphia Schools is an equal opportunity employer.  Employees are selected on the basis of ability without regard to race color religion sex national origin disability marital status or sexual orientation in accordance with federal and state law. 

Remote Work :

No

Employment Type :

Fulltime