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Scheduling and Course Selection
Understand student preference and pathways towards postsecondary goals and counsel students around course selection
Serve as master scheduler; create refine and modify as needed the daily course and bell schedule for the school as well as individual schedules for each student
Manage and respond to schedule change requests from administration students and families
Manage planned and unplanned teacher absences; coordinate with leaders teachers and substitute agencies to ensure lesson materials are in place and guest teachers are set up for success
Testing Coordination
Serve as the schools Testing Coordinator ensuring all local state and national testing adhere to state/national guidelines including but not limited to
Testing materials storage and distribution
Testing schedule and logistics
Testing participation rates
Ensure all staff are trained and equipped to administer tests in adherence to state/national guidelines; ensure testing communication is clear concise and timely
Monitor and manage late testing and testing for absent students
Database Management & Data Analysis
Manage and maintain key school data systems (including but not limited to PowerSchool DeansList Scholarchip staff Google accounts) ensuring functionality and accuracy
Provide training to teachers/staff members as needed on usage of these systems and create new accounts as needed
Provide responsive troubleshooting and support to students or staff members encountering technical issues
Run print and distribute weekly reports linked to key school initiatives or metrics
Analyze data and proactively identify problematic trends and propose solutions
Oversee GPA Health
Work with Director of Operations to create and systemize regular data reports outlining GPA health and progress monitoring
Plan for systems that build student literacy around GPA health and graduation readiness
Work with the Principal to analyze and respond to GPA data
Work with Assistant Principals to respond to classes not meeting annual targets for passing rates
Oversee Graduation Readiness
Conduct regular audits of transcripts 912
Audit all incoming new student transcripts to ensure accurate grade placement
Meet with and counsel students in 912 who are off track for securing their credits running Progress to Graduation meeting biannually (fall and spring) additionally as needed
Monitor progress against KPPS graduation requirements and work to implement next steps for student cohorts
Ensure clear regular communication with students and families on progress to graduation
Manage Credit Recovery Systems
Maintain robust tracking systems that identify student credit gaps
Identify lead and plan for student opportunities for credit maintenance (i.e. online credit recovery Summer School)
Oversee and Manage Grading Systems
Work with KIPP Philadelphia Regional Data team to coordinate PowerSchool/PowerTeacher gradebooks/to support grading systems
Monitor Gradebook health work with Assistant Principals to respond to gaps in assignment frequency
Fulfill alumni transcript and diploma requests
PostSecondary Readiness and Success
In partnership with the KIPP Forward team:
Provide PD to staff to build readiness and investment in GPA systems and grading systems
Support onboarding of Freshmen during 8/9 transition with specific attention to students coming from nonKIPP middle schools (in other grades as well)
Work with KIPP Forward team to plan and implement strategies for increasing literacy with academic health (GPA/credits) and postsecondary readiness in preparation for junior/senior year
Work with KIPP Forward to identify internships summer programs enrichment opportunities for students as they align enrichment to postsecondary goals
Coordinate with the Dual Enrollment Program Manager to ensure on time student registration for Dual Enrollment courses and uptodate transcripts that reflect dual enrollment credits
Oversee planning progress implementation and tracking of career artifacts of the PA Career Education & Work (PACEW) standards.
Submit annual high school profile for post secondary institutions
Research and Data
Tracks data using student data systems (PowerSchool Deans List etc)
Researches and stays current on higher education programs trends and issues with student impact and makes recommendations based on best practices and research
Assists in the utilization of an effective earlyalert system for atrisk students and analyze attrition and student success outcomes and take action to improve retention
Additional Responsibilities
Participate in active presence and strategic supervision and monitoring to ensure student safety and engagement in rigorous learning
Partner with the Assistant Principal of Student Support and Special Education Teachers to ensure proper implementation of 504s BIPs IEPs safety plans accommodations modification and language support for students
Enforce positive behavior systems and monitor behavior data
Attend designated school functions outside of school hours (Back to School Night Report Card Conferences Community Events etc.)
Perform necessary support duties including (but not limited to) bus lunch and dismissal dutieschaperone field trips. Participate in parent meetings conferences and periodic evening events
Develop strong relationships with the families of students through home visits participation in school events and phone calls home
Communicate regularly with families about academic progress and behavior
Participate in daily duties (i.e. breakfast lunch dismissal) to support school operations
Maintain accurate records grade books and data tracking systems
Assist with both student and staff recruitment
Professional Responsibilities
Assume personal responsibility for student achievement
Read internalize and adhere to the KIPP Philadelphia Public Schools policies
Provide an active presence strategic supervision and intentional monitoring to ensure student safety and engagement in rigorous learning (regardless of my role and its proximity to students)
Take ownership for the development of your craft (meet 1x/12 weeks with a manager implement feedback engage in active practice etc.)
Commit to being prepared. Such as: preparing for One on One meetings (O3s)/coaching preparing for meetings PD etc.
Meet professional obligations including and not limited to meeting deadlines and honoring schedules
Consistently leverage existing professional tools including but not limited to Google Suite (google documents etc.) and Microsoft Suite (including but not limited to your KIPP Philadelphia email Groupme Slack and Microsoft outlook)
Maintain strong attendance each day and be on time to all responsibilities
Collaborate with colleagues and seek feedback in the spirit of continuous improvement
Reflect on professional practices to meet individual professional development goals
Actively participate in professional development department meetings
Actively schoolwide and regionwide professional development
Serve as a positive contributing member of the operations team collaborating with colleagues to tackle common challenges and implement org and gradewide initiatives
Share candid solutionsoriented feedback with peers and leadership on a regular basis assuring that feedback is shared directly with the intended recipient. Ensure that feedback is focused on improving outcomes and experiences for students
Assist with both student and staff recruitment and engagement including events home visits calls home and other determined and related requirements
Know that you role professional development region wide meetings etc. may require you to travel around Philadelphia to other KIPP campuses our Regional Office or other KIPP or PD events
Assist with other duties as assigned (such as but not limited to lunch duty arrival/dismissal duty bathroom duty school support duties etc.)
Qualifications :
Skills
About the skills and qualifications you will bring to this role:
Bachelors degree (required)
At least 13 years of relevant and aligned experience (required)
Experience building a master student schedule (preferred)
Track record of providing outstanding customer service (required)
Flexibility
Ability to manage data and communication through various Google and Outlook platforms
Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills
Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment
Proactive problem solver who demonstrates initiative and teamwork
Strong work ethic coupled with an enthusiastic and passionate approach to ones work
Multifaceted multiskilled resourceful and willing to do whatever it takes to help the school reach a level of academic excellence
High level of detail orientation and sound excellent organizational skills
Strong communication feedback and facilitation skills
Strong analytical and problemsolving skills
Articulate professional demeanor with strong selfconfidence and initiative
Entrepreneurial mindset with the creativity and versatility to work productively in a fastpaced environment
Demonstrated ability to work in a fastpaced highenergy environment with a proven ability to meet and complete multiple deadlines and tasks with meticulous attention to detail
Strong interpersonal skills with the ability to develop productive working relationships with stakeholders across functional and organizational lines
Passionate commitment to KIPP Philadelphia Public Schools mission
Additional Information :
Compensation
Note to Applicants
KIPP Philadelphia Schools is an equal opportunity employer. Employees are selected on the basis of ability without regard to race color religion sex national origin disability marital status or sexual orientation in accordance with federal and state law.
Remote Work :
No
Employment Type :
Fulltime
Full-time