Coordinator, Venue Services
Coordinator, Venue Services
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Job Description
As a valued member of the Venue Services team you will be responsible for assisting in the coordination and execution of tasks under the Conversions & Housekeeping departments while also supporting other departments under the Venue Services portfolio as needed.
- Assist with the preparation and coordination of staff schedules to ensure event readiness and operational efficiency.
- Review event estimates and work orders to confirm staffing levels align with event requirements.
- Coordinate vendor site visits gather pricing details and submit quotes for internal approval.
- Manage the creation submission and tracking of purchase orders; ensure proper budget coding and timely vendor payments.
- Develop and maintain Standard Operating Procedures (SOPs) process guides and departmental documentation.
- Support the recruitment process by coordinating interviews onboarding sessions and training schedules for new hires.
- Collaborate with internal departments and venue partners to support broader Venue Services initiatives.
- Other duties as assigned.
Qualifications :
Note: Before reviewing the qualifications listed below we want you to know that we understand you may not meet all the qualifications described and have other relevant expertise and experience. We invite you to please share this with us in the Message to the Hiring Manager section of our online application.
- Postsecondary degree or diploma preferably in a businessrelated discipline.
- Previous experience in coordination event operations or an administrative role (venue or facility experience is an asset)
- High degree of time management and organizational skills.
- Ability to work flexible hours including evenings weekends and holidays based on event needs
- Ability to multitask and manage evolving priorities.
- Knowledge of purchasing systems and vendor management is an asset
- Excellent interpersonal skills with the ability to quickly develop professional relationships.
- Excellent written and verbal communication.
- Proficient use of Microsoft Word Excel and Outlook.
- Ability to build and maintain professional relationships both internally and externally.
Additional Information :
Apply by: May 19 2025
We thank all applicants for their interest however only those selected for an interview will be contacted.
At MLSE we are committed to building an equitable diverse and inclusive organization.
We are an equal opportunity employer and we do not discriminate on the basis of race ancestry place of origin colour ethnic origin citizenship creed sex sexual orientation gender identity gender expression age record of offences marital status family status or disability. MLSE will provide reasonable accommodation for qualified individuals with disabilities in the job application process. If you have diftficulty using our online application system and you need an accommodation due to a disability please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.
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Remote Work :
No
Employment Type :
Parttime
Employment Type
Part-time
