Administrative Support Specialist
Administrative Support Specialist
Posted on :
13-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
13-05-2025
Job Description
Administrative Support Specialist
ROLE
We are seeking a highly organized and adaptable Administrative Support Specialist to provide asneeded administrative services to our government client in Washington D.C. This fulltime position supports the Agencys leadership and staff by managing communications coordinating meetings and travel organizing information and maintaining records and schedules. If you are proactive detailoriented and excel at multitasking in a government environment we encourage you to apply. We offer a competitive salary and a comprehensive benefits package.RESPONSIBILITIES
- Receive and screen phone calls and visitors; determine the nature of contact and route appropriately.
- Compile and organize materials and information for leadership prior to appointments.
- Log and distribute all incoming mail; determine appropriate routing or handling.
- Arrange meetings and conferences including space reservation logistics and notifications.
- Record meeting attendance take notes and track followup items as needed.
- Coordinate travel arrangements for the Director and office staff.
- Maintain organized and accessible filing systems for office records and documents.
- Process and track purchase requests subscriptions requisitions and office supplies.
- Perform timekeeping and assist with telephone and equipment installation and maintenance.
- Support facilityrelated requests and oversee office space and furniture needs.
- Track electronic communications and action items; maintain updated databases and systems.
- Prepare written correspondence reports and presentations using Microsoft Office applications.
- Collect and report on customer satisfaction through administrative support surveys.
REQUIRED QUALIFICATIONS
- 2 years of experience in an administrative or office support role
- Proficiency with Microsoft Office Suite (Excel Word PowerPoint Outlook Forms)
- Strong communication organization and time management skills
- Ability to exercise discretion and handle sensitive information
- Familiarity with meeting coordination recordkeeping and travel logistics
EDUCATION
High school diploma or equivalent requiredAssociate or bachelors degree preferred
PREFERRED QUALIFICATIONS
Experience in a federal government or highsecurity office environment
Knowledge of office systems such as SPLAN Brookfield or federal travel processes
LOCATION
Washington DC 20002Onsite
CLEARANCE
U.S. Citizenship requiredModerate Risk Public Trust background investigation (sponsored by FRTIB)
CLIENT
Federal Retirement Thrift Investment Board (FRTIB)TRAVEL
None expectedWORK HOURS
40 hours per weekMonday through Friday between 6:00 AM and 6:00 PM ET
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility W2RELOCATION
Not eligible for relocation benefits
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race color creed religion gender sexual orientation ancestry national origin age marital status mental disability physical disability medical condition pregnancy political affiliation military or veteran status or any other basis prohibited by federal or state law.
Other Considerations: Applicants will be subject to a background investigation. The role is based in an office setting with a low to moderate noise level. Regularly required to sit for extended periods and occasionally move about or lift items up to 10 lbs. Vision requirements include frequent use of a computer screen.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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