Associate - Responsible for Information and Publicity (RIP Associate)

AstraZeneca is a global scienceled patientfocused biopharmaceutical company that focuses on the discovery development and commercialisation of prescription medicines for some of the most serious diseases. But were more than one of the worlds leading pharmaceutical companies.

We are now looking for an Associate Responsible for Information and Publicity (RIP associate) ! This is a unique blended role whereby you provide support to the Nominated Signatory including the (pre)approval of specified materials and activities linked to promotion interactions with Health Care Professionals and Organisations and other related areas such as nonpromotional health education materials.

Main Responsibilities:

Mdeon VISA Approval from A to Z

• Acts as single point of contact and provides administrative support related to NS activities

• Fully handles the Mdeon process (preparation compliancerelated controls timely submission and FU incl. resubmission of amended file in case of refusal)

• Handles the requests from abroad MCs in compliance with the specific Belgian procedures and deadlines (sends approval from BeLux NS team approves fees intended by other MCs or global)

Grants and chairs

• Ensures planning coordination review of project proposal controlling execution followup and correct closure of all grants and chairs (annual report request payments and followup closure of remaining accruals closing of file in database).

• Obtains all approvals in the routing system (within medical and finance Depts).

• Handles budget provisions (monthly file to Genpact) ensures accurate budget allocation (payment % split) and liaises with Business Finance for KAP followup.

• Prepares the contracts ensures they are signed and updates the contract database.

• Contacts KEES and hospitals on the contracts and projects.

Sponsoring /meetings approvals

• (Pre)approves promotional activities (GEIP) against predefined principles on attendees costs material location meeting status contracts motivation letter...) and requests additional information if required

Promotional material

• Review each material into the system and attribute a NS ID.

• Checks the final approved field materials.

Contribution Committee

• Prepares the committee by collecting all project requests and controls the mandatory documentation (budget breakdown project description...).

• Prepares the presentation writes the minutes of the meeting ensures all FU actions with committee members or requestors and keeps track of all projects in xls overview.

Monitoring

• Samples Expired material and Regulatory reconciliation (Smpc Pil abridged version)

Disclosure

• Support for the implementation of the sunshine act. Ensure all reportable transfers of values to HCP HCOs and Patient Organisations are identified and properly uploaded on the platform in due time. Relationship with customers (informative communication) and global support team

Your Profile:

• Bachelors degree

• Minimum experience of 2 years within the pharmaceutical and/or medical device industry in medical/RA scientific or clinical development departments

• Ideally a previous experience in an administrative (officebased) position within a pharmaceutical company

• A solid understanding of the legislation on promotion the deontological code and practices and their application to health care professionals

• Understanding of business commercialization and marketing of medicines

• Strong communication skills

• Good knowledge of French Dutch and English

• Ability to work in crossfunctional teams

• Knowledge of GPDR is an asset

Why AstraZeneca

At AstraZeneca were dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. Theres no better place to make a difference to medicine patients and society. An inclusive culture that champions diversity and collaboration and always committed to lifelong learning growth and development. Were on an exciting journey to pioneer the future of healthcare.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds with as wide a range of perspectives as possible and harnessing industryleading skills. We believe that the more inclusive we are the better our work will be. We welcome and consider applications to join our team from all qualified candidates regardless of their characteristics. We comply with all applicable laws and regulations on nondiscrimination in employment (and recruitment) as well as work authorization and employment eligibility verification requirements.