Prosecution Clerk
Prosecution Clerk
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Job Description
ABOUT US
Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a twotier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.
WHAT WE OFFER
Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.
- Defined Benefit Pension Program With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a fulltime employee and includes employermatched contributions.
- Employer of Choice Recognized as the highestranking government employer in Canada and fourth overall among 300 organizations.
- Benefits and Wellness Employees and their loved ones have access to an employee health care spending account access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for daytoday products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
- Inclusive and Diverse Workforce Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.
ABOUT THE ROLE
This position is responsible for providing administrative legal and clerical support for the Prosecution Office. Prepares documents including correspondence reports and court documents in the Ontario Court of Justice Superior Court of Justice and Ontario Court of Appeal. In addition prepares virtual dockets obtains reviews and processes disclosure and maintains files. Completes work on projects as assigned. Liaises with various stakeholders and the public for prosecution related requests Charter Applications and appeals.
WHAT YOULL BE DOING
Reviews requests for disclosure relating to matters before the court in accordance with relevant legislation established case law and process direction. Liaises with enforcement agencies to request and coordinate receipt of required evidence to meet legal disclosure obligations.
Reviews and redacts files and digital media evidence to ensure appropriate material is disclosed in compliance with relevant Standards Acts and Regulations.
Prepares daily virtual docket and reviews that material is available.
Accepts service of motions appeals and Charter Applications. Reviews to ensure service and filing is in accordance with legislative requirements.
Retrieves and reconciles of electronic files exhibits and digital media evidence from various enforcement agencies checking completeness and availability for trial. Reviews rejected files with various stakeholders.
Orders transcripts and follows up for receipt and distribution to stakeholders.
Prepares documentation for enforcement agencies to investigate impersonation requests.
Provides administrative and support services to the unit.
Prepares correspondence documentation and case related material.
Accepts service of documents as agent for the Prosecutor and verifies accuracy and completeness.
Maintains records and filing systems in accordance with Regional standards and procedures.
Updates and maintains data files records and reports for review by management.
Provides counter and telephone service. Receives and responds to inquiries requests for information and resolves complaints from internal/external stakeholders and the public. Refers complex matters appropriately.
Contacts appropriate agencies to ensure compliance with disclosure requests.
Assists in training new staff and monitoring work of students as needed.
Participates on committees work groups as assigned.
Ensures that services provided meet Regional customer service standards.
Manages information in accordance with legislation and corporate standards.
WHAT WERE LOOKING FOR
Successful completion of a Post Secondary diploma/certificate (1 year or more) in a Legal Assistant Law Clerk Professional Program or related field or approved equivalent combination of education and experience.
Minimum three (3) years experience in a legal court or related office environment.
Satisfactory Police Criminal Background Check.
Thorough knowledge of the preparation of various legal documents such as Superior Court Applications Ontario Court of Appeals Applications Certiorari Applications etc.
Demonstrated knowledge of relevant Standards Acts and Regulations.
Knowledge of general office procedures including utilizing a records management system.
Knowledge of and ability to use the Integrated Court Offences Network ICON database CAMS (Case Management System) DEMS (Digital Evidence Management System) and Adobe Pro.
Strong communication skills to provide customer service to various internal external stakeholders and the public.
Intermediate skills in MS Office Suite including the use of virtual platforms.
Employment Type
Full Time
