RMN Executive Assistant
RMN Executive Assistant
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Job Description
Job Details
Description
ROSENBAUER STATEMENT
At Rosenbauer we pride ourselves on providing topoftheline fire apparatus created with stateoftheart technology for more than 150 years because when lives are at stake anything less is unacceptable. As the worlds largest manufacturer of fire equipment we make sure our vehicles production teams and service personnel are ready to do what is necessary to keep communities safe.
POSITION SUMMARY
The Executive Assistant is responsible for supporting the RMN Management team through special projects and coordinating with multiple parties. The main tasks of this role are handling office management duties making travel arrangements handling calendar events organizing reports and documents answering phone calls setting up meetings and screening visitors while acting as a key contact for internal and external stakeholders.
ESSENTIAL FUNCTIONS
All employees are required to support Rosenbauers Mission Vision and Values. The following are the essential duties of this position and do not include marginal functions that are incidental to the performance of fundamental job duties. The scope and duties of a given position may change or be temporarily altered based on the business needs of Rosenbauer.
- Supports the management team by conducting special projects research and analysis as directed.
- Coordinates meetings conferences presentations and travel arrangements for management team office employees and customers.
- Drafts and edits emails memo company correspondence and other communications handles incoming correspondence and manages information flow.
- Creates maintains and updates PowerPoint and Excel content for management presentations and reporting.
- Handles telephone calls external mail and email to coordinate with various outside and inside parties.
- Acts as a primary point of contact for the management team handles inquiries directs calls and manages information flow.
- Maintains office records organizes documents and manages office supplies (including scheduling documentation and upkeep of fleet vehicles).
- Performs other duties and responsibilities as required by management to meet the needs of the company.
Qualifications
KNOWLEDGE SKILLS AND ABILITIES (KSAs): The requirements listed below are representative of the knowledge skill and/or ability required to successfully perform the essential functions of the job.
K
Knowledge Education and/or Experience:
- High School Diploma/GED required.
- Associate degree or equivalent from a twoyear college or technical school preferred.
- 12 years of experience in an Office Administrative role required.
- Experience with creating and formatting presentations and reports in PowerPoint and Excel preferred.
S
Skills:
Language:
- Ability to read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations.
- Ability to write reports business correspondence and procedure manuals.
- Ability to use effectively present information and respond to questions from groups of managers clients customers and the public.
Math:
- Ability to add subtract multiply and divide in all units of measure using whole numbers fractions and decimals.
Computer:
- Proficient in Microsoft Excel especially related to formulas and equations related to sales.
- Able to perform intermediate PC functions in Microsoft Office Suite.
A
Abilities:
- Able to deal with problems involving a variety of variables in nonstandard situations.
- Strong attention to detail.
- Able to read and understand specs.
- Able to work professionally with customers/dealerships and internal customers to accomplish common goals.
- Able to prioritize work and to multitask while adhering to deadlines.
- Able to work with minimal supervision in a team environment.
- Able to understand and follow all safety policies to promote a safe working environment for all.
OTHER QUALIFICATIONS
CHECK IF APPLIES
Give Examples as Necessary
Driving license
x
May need to travel off site for tradeshows meetings or company related events.
Driving Own Vehicle
x
May need to travel off site for tradeshows meetings or company related events.
Hours of work Ability to work evenings and/or weekends occasionally
x
As needed to meet the needs of the department.
Travel Local
x
May need to travel off site for tradeshows meetings or company related events.
Travel Overnight
x
May need to travel off site for tradeshows meetings or company related events.
Travel Prolonged Periods
x
May need to travel off site for tradeshows meetings or company related events.
Qualifications Other
EOE including disability/veterans.
Employment Type
Full-Time
