Administrator, Procurement
Administrator, Procurement
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
PRIMARY RESPONSIBILITIES
- Responsible for various types of procurements such as preparation of bid proposals (including Invitations for Bids Requests for Proposals and Letters of Interest and Qualifications) review of contractor responses and preparation recommendations in accordance with all applicable laws and CTA regulations.
- Reviews contract specifications conducts prebid and preaward meetings determines responsiveness and responsibility of bidders negotiates contracts and change orders; and coordinates contractual approvals with responsible departments.
- Administers addendums directive letters change orders and proceed orders for contracts as required.
- Meets with vendors user groups such as Technology Human Resources Facilities Maintenance Operations Construction and Engineering; and Law Risk Management and Diversity as needed.
- Coordinates and participates in evaluation selection and negotiation committees to obtain goods or services as directed.
- Prepares requests for concurrence and approval from funding on procurements as necessary.
- Performs related duties as assigned.
MANAGEMENT RESPONSIBILITIES
Reporting to this position may include the following jobs:
Job Title
None
CHALLENGES
- Funding/Budget Constraints Market Conditions Shifting Needs/Priorities Compressed Time Schedule Regulatory Compliance/Constraints Vendor Performance Consultation and Coordination with User Law Risk Capital Investment and Diversity departments to ensure that all laws and program requirements are met in the contracting process.
EDUCATION/EXPERIENCE REQUIREMENTS
- Bachelors degree in Business Administration or a combination of education and experience related to this position.
- Three (3) years of experience in office administration or project management preferred.
PHYSICAL REQUIREMENTS
- Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
- Service Area Requirement: Exempt (NonUnion) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.
KNOWLEDGE SKILLS AND ABILITIES
- General knowledge and understanding of formal and informal bidding procedures.
- Working knowledge of the Microsoft Office Suite and the applications of these products in support of purchasing activities.
- Strong verbal and written communication skills.
- Strong skills in reading and ability to interpret specifications drawings and purchase requests.
- High conscientious ability.
WORKING CONDITIONS
- General office environment.
- Occasionally required to visit operating locations including; Bus Garages Rail Shops Facilities and construction sites.
- This position is considered a CList position under the Revolving Door prohibition within the State Officials and Employees Act (5 ILCS 430/545) which contains a number of postemployment restrictions CTA employees in Clist designated positions must follow. Among other requirements listed in this statute CTA employees in Clist designated positions are required to follow State notification procedures to the Office of the Executive Inspector General prior to acceptance of any applicable nonState employment or may be fined significant penalties.
EQUIPMENT TOOLS AND MATERIALS UTILIZED
- Must be able to operate a personal computer to utilize programs such as Windows Microsoft Office Enterprise resource planning (ERP) system and other applications necessary to perform the duties of Procurement Administrator.
- Standard office equipment
Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.
Applicants if hiredmust comply with CTAs residency ordinance.
CTA IS AN EQUAL OPPORTUNITY EMPLOYER
No employee or applicant for employment will be discriminated against because of race color creed religion sex marital status national origin sexual orientation ancestry age unfavorable military discharge disability or any other status protected by federal state or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees unless undue hardship would result. If you require an accommodation in the application or hiring process please contact prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.
During the hiring process CTAs Human Resources department will contact candidates with next steps . Failure to respond to these correspondences in a timely fashion may result in your application being closed out for nonresponsiveness.
Please click link below to review the benefits offered at the CTA.
SUMMARY
Under general supervision responsible for purchasing and related contract administration activities within an area of the department procuring the goods and services necessary for the daily operations of the Authority.
Required Experience:
Unclear Seniority
Employment Type
Full Time
