THIS POSITION IS FOR VARIOUS HOURS ANDDAYS PER YEAR.
PAY FOR POSITION: PSE Salary Schedule Level 4 $ 22.93 (2425 PSE SALARY SCHEDULE)
WORK WILL BE PAID FOR BY TIMESHEET.
GENERAL SUMMARY
Work with administration to ensure that all students attending afterschool activities are signed in on the building website. Work with administration and other staff members to establish and increase student participation in afterschool activities. Attend scheduled Bethel School District AYPYN meetings. Complete any and all AYPYN surveys and assignments mandated by U S Army.
ESSENTIAL FUNCTIONS
Depending upon the individual assignment the Clerk AYPYN may perform all or a combination of the following:
- Maintains a variety of program records and research; tracks records for compliance and/or completion; maintains record accuracy; inputs data into computer; produces reports as requested.
- Provides program information and advice to staff members parents and professionals. Uses tact and confidentiality in dealing with sensitive matters. Responds to requests; routes callers to appropriate staff members; takes messages. Keeps communication lines open between teachers staff supervisors parents and the community. Provides a positive service oriented working relationship with all communication.
- Operates a computer and a variety of software packages such as word processing spreadsheet database and mainframe computer applications.
- Maintains current knowledge of program rules regulations laws and procedures; processes a variety of materials for program compliance.
- Tracks a variety of projects and deadlines; coordinates with others to meet program deadlines. Reports monthly enrollment counts for categorical programs.
- Provides a variety of clerical support such as typing correspondence reports and memoranda; composes correspondence as appropriate; maintains a calendar and makes travel and conference arrangements; creates and maintains files; performs a wide variety of office support.
- May receive open date stamp and route incoming mail; may screen mail and take action on appropriate items.
- Models appropriate and cooperative behavior including protecting confidential information consistent with district ethical guidelines.
OTHER FUNCTIONS
- May work with auditors and/or program compliance personnel.
- May serve on various district committees and/or departmental work teams. Models appropriate and cooperative behavior including protecting confidential information consistent with district ethical guidelines.
- Performs related duties consistent with the scope and intent of the position.
REPORTING RELATIONSHIPS
Reports to assigned administrator; may receive direction from multiple program personnel.
MENTAL DEMANDS
Required to adapt to shifting priorities; and to frequently rechannel work effort; requires concentration and attention to detail. May occasionally deal with distraught or difficult individuals.
PHYSICAL DEMANDS
Exposed to visual display terminal for prolonged periods; required to sit for prolonged periods; some positions may require travel to various school sites.
MINIMUM QUALIFICATIONS
Education and Experience
Education training skills and experience necessary to carry out the assignment including maintaining detailed records and customer service.
Allowable Substitutions
Not applicable.
Required Knowledge Skills and Abilities
Ability to communicate effectively both orally and in writing. Effective customer service and public relations. Knowledge of office procedures. Knowledge of the VAX system and data interpretation. Highlevel keyboarding and data entry skills. Skill in operating a variety of office machines. Ability to operate a computer and learn the operation of specific software programs including database and spreadsheet applications. Skill in correct grammar spelling and English usage. Ability to perform arithmetic calculations. Ability to compose and format correspondence reports graphs and charts. Ability to set up and maintain accurate files and records. Ability to organize and set priorities for work. Ability to maintain confidentiality. Ability to establish and maintain effective working relationships with a diverse group of people.
Licenses/Special Requirements
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation abuse injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Some positions may require valid Washington state drivers license to travel between school sites and a good driving record.
PSE UNIT AFFILIATION
Secretarial/Clerical
WAGES AND BENEFITS
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Salaries/Wages
Insurance
Retirement Plans
Paid Time Off or Vacation
Paid Holidays
Other Compensation
NonDiscrimination Policy Bethel School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / GenderInclusive Schools Coordinator Debbie Carlman 253.800.2019; Title IX Coordinator Bryan Streleski 253.800.4302; and 504 Coordinator Melissa MunsonMerritt individuals may be reached at this address: 516 176th Street East Spanaway WA 98387. Title IX inquiries may also be directed toward theU.S. Department of Education Office for Civil Rights (OCR).Information about the nondiscrimination and sexbased discrimination policies and grievance procedures and how to report a concern or complaint:.
Clerk â AYPYN Building Coordinator
