Executive Assistant - Human Resources at Centennial School District

POSITION: Executive Assistant(NonUnion)

LOCATION:Centennial District Office Human Resources Department

HOURS: 8 Hours Per Day (7:30am 4:00pm)

CALENDAR:260Days Annually; July June (will be prorated based on start date)

SALARY:$36.94 $41.04 Per Hour

BENEFITS:PERS Medical Dental Vision Optional Insurances Paid Leaves Holiday Pay etc.

START DATE:May 26 2025 or when filled

APPLICATION DEADLINE: Open until filled

JOB PURPOSE STATEMENT/S:The Executive Assistant to Human Resources provides highlevel administrative and confidential support to the Director of Human Resources while coordinating key functions of the Human Resources department ensuring compliance with employment regulations facilitating timely communication and documentation and supporting Districtwide Human Resource functions including onboarding licensure payroll and staff relations.

ESSENTIAL JOB FUNCTIONS:

• Provide executive assistant support to the Director of Human Resources.
• Represent the Human Resources Department professionally and exercise sound judgment in the receiving and disseminating of information in all communication with the public and staff.
• Monitor systems workflow efficiency and accuracy assigned activities and critical timelines (e.g. hiring new staff license renewals employment verifications etc.) for the purpose of maximizing the efficiency of the Human Resources Department administrative requests and state and federal requirements.
• Respond to Human Resources inquiries and prepare communications (e.g. meeting notices reports correspondence) to District personnel the public and state agencies in a professional timely and confidential manner.
• Maintain confidential Human Resources records and databases including personnel files licensure and licensure renewals evaluations salary placements and employment verifications.
• Oversee and implement employee onboarding and offboarding processes including compliance with employment documentation (e.g. background checks fingerprinting collection of W4s I9s) and orientation protocols.
• Oversee and process calculation of salaries (e.g. stepovers range/step/hour changes final pay etc.) develop contracts create support staff calendars and assist in the fiscal year end process.
• Maintain strict confidentiality in all personnel and Human Resources matters.
• Prepare accurate reports for District implementation monitoring ODE reporting PowerSchool SafeSchools compliance and Board documentation including but not limited to Absence Management Union Reports TimeClock Plus Infinite Visions District Website Employee Access Portal Language Assessment (Stamp 4s) NIM/UMRA FMX ticket system and Synergy.
• Oversee and support administration of Family Medical Leave Act (FMLA) Oregon Family Leave Act (OFLA) Americans with Disabilities Act (ADA) accommodations Oregon Paid Family Leave and Workers Compensation processes.

OTHER JOB FUNCTIONS:

• Assist in the supervision direction and evaluation of the performance of department personnel.
• Oversee and support coordination of staff recognition events employee appreciation and mentorship programs.
• Assist with preparation of reports and data submissions to the Oregon Department of Education and other regulatory bodies.
• Arrange travel meeting logistics and conference attendance for the Human Resources
• Provide data and assistance related to bargaining grievances complaints and personnel matters.
• Assist with public records requests and confidential correspondence.
• Support department activities including student teacher placement in accordance with guidelines.
• Support Human Resources webpage management and District communication related to Human Resources.
• Coordinate calendar management and scheduling for Human Resources leadership and related meetings.
• Perform other duties as assigned.

JOB REQUIREMENTS QUALIFICATIONS:

Education & Experience:

• High school diploma or equivalent; Associates or Bachelors degree preferred.
• Minimum three (3) years of prior jobrelated experience with increasing levels of responsibility preferably in Human Resources in an educational setting with supervision responsibilities.
• Human Resources Certification preferred.

Knowledge Skills & Competencies:

• Experience and proficiency in office software (MS Word Excel Google Suite database systems) and webbased Human Resources platforms (e.g. PowerSchool Infinite Visions SafeSchools).
• Strong working knowledge of employment laws collective bargaining agreements Board and Human Resources policies Administrative Regulations and state Human Resources.
• Exceptional organizational problemsolving and timemanagement skills.
• Capable of managing multiple projects and deadlines simultaneously.
• Ability to interpret policies and communicate effectively with diverse stakeholders.
• Knowledge of personnel regulations basic accounting and financial/statistical recordkeeping.
• Understand and carry out oral and written instructions.
• Discretion and professionalism in handling sensitive or confidential information.

Disposition:

• Commitment to equity and willingness to engage in continuous learning around equity issues in education and Human Resources.
• Ethical and reliable with strong attention to detail.
• Demonstrates initiative and adaptability in a fastpaced environment.
• Maintains a serviceoriented mindset toward staff and community.

Physical Abilities:

• Sitting for prolonged periods; lifting and carrying up to 50 pounds; reaching/ handling/fingering office equipment and objects; talking/hearing conversations; visual acuity.

Licenses Bonding and/or Testing Required: Valid drivers license and Criminal Justice Fingerprint Clearance (applicant agrees to assume cost upon offer of employment).

TERMS OF EMPLOYMENT: Salary and work year to be established by the Board.

EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Boards Policy on Evaluation of Support Staff Personnel.

TO APPLY:

To be considered for this position applicants are required to apply online through PowerSchool SchoolSpringwith the following documents uploaded:

1. Letter of Interest
2. Current Resume
3. Three (3) Current Letters of Recommendation