Substitute Talent Acquisition Specialist (PC 2079)

Position Title: Substitute Talent Acquisition Specialist

Pay Grade: 14 Period of Employment: 12 months

Description Approved/ Revised: 5/2025 FLSA Status: NonExempt

Supervised by and/or Reports to: Executive Director of Human Resources

General Responsibilities: Manages the daytoday activities of the automated absence management and substitute calling system. Manages all aspects of substitute employment.

Essential Duties:
(This list is intended solely as an illustration of the various types of work performed. The omission of specific duties does not exclude their addition if they are similar to or a logical extension of the position.)

• Serves as the system administrator for the divisions automated absence and substitute placement system.
• Generates reports to monitor substitutes and employee absences and as needed for administration or Executive Director of Human Resources.
• Manages the recruitment and hiring process for substitutes.
• Manages data entry for substitutes.
• Issues and tracks substitute intent letters.
• Updates and posts the Substitute Handbook.
• Works with school administrators to identify and place long term substitutes.
• Works with substitutes school administrators and administrative assistants to resolve problems answers questions and fill vacant positions.
• Coordinates professional development for substitutes.
• Creates and distributes quarterly Substitute Newsletter.
• Designs and maintains a reward and recognition program for substitutes.
• Assists Human Resources coworkers during peak recruitment season.
• Performs other job duties as assigned.

Requisite Knowledge Skills and Abilities:

• Ability to establish and maintain effective professional working relationships with fellow employees local and state agencies the community and outside companies and vendors.
• Ability to work successfully under pressure and resolve issues in a teambased environment.
• Ability to organize and perform work independently.
• Capable of performing detailed work with accuracy.
• Ability to maintain confidentiality.
• Adept at multitasking in a fastpaced office environment with changing priorities.
• Ability to independently perform general office procedures including but not limited to: phone calls emails written correspondence electronic and paper filing procedures record keeping and documentation.

Requisite Education and Experience:

• Must possess a high school degree or equivalent (GED); Associates degree preferred.
• Experience or training in human resources or a publicschool setting.
• Proficient in Microsoft Office applications.

Physical Requirements:

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see read talk hear handle or feel objects and controls. Physically capable of effectively using and operating various items of office related equipment such as but not limited to: a personal computer calculator copier and fax machine. Some climbing stooping kneeling crouching reaching standing walking pushing pulling lifting grasping or repetitive motions required.

Manassas City Public Schools assures equal employment opportunities and equal education opportunities for employees and students as required by federal and state orders and laws. Reasonable accommodations may be made to enable individuals with disabilities to perform essential tasks.

This job description is intended to accurately reflect the position activities and requirements. It is neither intended to be nor should it be construed as an allinclusive list of the responsibilities skills or working conditions associated with the position. The administration reserves the right to modify assign or remove duties as necessary.

Required Experience:

Unclear Seniority