Office Specialist 2, Health Services (Wilsonville)
Office Specialist 2, Health Services (Wilsonville)
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$ 4067 - 5349
1 Vacancy
Job Description
Initial Posting Date:
05/07/2025Application Deadline:
05/18/2025Agency:
Department of CorrectionsSalary Range:
$4067 $5349Position Type:
EmployeePosition Title:
Office Specialist 2 Health Services (Wilsonville)Job Description:
Office Specialist 2 Health Services (Wilsonville)
Coffee Creek Correctional Facility Wilsonville Oregon
Oregon Department of Corrections
About the Job Your Role
As an Office Specialist 2 in Health Services you will be supporting your Health Services Administrative Team as well as the Health Services Support Staff and healthcare team. You will be providing customer service and responsible for a variety of administrative duties including typing data entry filing answering telephone calls scheduling appointments ordering office supplies organize and maintain Medical Records of adults in custody (AICs) charts and ensuring accuracy of document. Read sort and distribute incoming mail independently determining correct routing. You may be responsible for orthotics optical and durable medical equipment repair programs. You will be responsible for issuing medical supplies to AICs on a weekly and monthly will be generating reports memos correspondences letters and forms both of a confidential and nonconfidential nature. Train new clerical staff on procedures and explain the use of various computer programs. You may assist in maintaining your supervisors calendar by scheduling appointments meetings and conferences. You may make travel arrangements reservations and notify organizations. Ensure medical files are pulled prepped and available for medical staff during scheduled appointments. Schedule reschedule confirm and run callouts as will also assist with workload issues during absences of other Health Services clerical staff.
This position is represented by American Federation of State County and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS) as defined by statute.
Minimum Qualifications
Two years of general clerical experience that includes keyboarding word processing or other experience generating documents.
OR
An associate degree in any field.
OR
An equivalent combination of education and experience.
Requested Skills
ICD 10 medical coding
Procedure codes
Medical Terminology
Appointment scheduling
Strong customer service
Working with HIPAA guidelines
Pulling medical charts
Filing medical charts
Interpreting and applying rules statutes procedures guidelines and policies
Managing calendars and scheduling meetings
Ordering office supplies
Working with Microsoft Excel
Creating and maintaining a database
Ability to work with angry hostile and frustrated individuals
Ability to work with adults in custody
A minimum of two years of experience working in a medical healthcare setting
Verbal and written communication skills
Managing and working with confidential information including medical information
Preparing a variety of reports memos different types of correspondence (proofreads documents for general clarity punctuation grammar spelling capitalization and typographical errors)
In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
Working Conditions
Will be expected to share the mission vision and core values of the department; requires being a role model of prosocial behavior and having an attitude that conveys dignity and respect in the treatment of others; must be able to acknowledge that everyone is capable of positive change; requires contact with AICs who may become violent; requires walking or standing for long periods requires climbing and descending stairs; exposed to chemicals radiation communicable diseases or other hazards inherent in a health care and correctional setting. Supervision and control of AICs is an inherent responsibility. May be required to assist with the inventory and accountability of controlled items including sharps tools and other items that cause a potential security concern. May also be required to perform other tasks that assist with the safety and security of the institution including but not limited to performing area searches supervision of AIC orderlies and performing AIC counts.
You must have a valid drivers license and a good driving record or be able to provide an acceptable alternative method of transportation.
About the Department
The Oregon Department of Corrections is responsible for over 12000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24000 offenders in Oregon communities. The mission is to protect communities promote accountability and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety trust and belonging. We strive to be an antiracist corrections system. Welcoming inclusive and respectful of all people. Free of discrimination harassment and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff volunteers and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for nonPERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package which includes:
Vacation sick leave and 11 paid holidays
21 days paid military leave for national guard and reserve components
Optional short and longterm disability
Term life insurance
Flexible spending accounts for health and childcare
About the Process What to Expect
After the application deadline a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
Top candidates will be referred to the hiring manager.
The hiring manager will review your application and schedule interviews.
Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
Final candidates will have a background check PREA check and reference checks.
A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
A job offer will be extended through Workday to the successful candidate. Congratulations and welcome to the team!
Requirements for Employment
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprintbased background check and maintain CJIS eligibility. Due to CJIS requirements related to system access there may be some felony convictions that could disqualify you for this position. However having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you please contact the recruiter for more information.
Additional Information Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.
Equity Diversity Inclusion and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity equity inclusion and belonging. Ensuring legal compliance efficiency and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring promoting or contracting with anyone (that will have direct contact with residents) who has engaged in been convicted of or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility. Please note if you are a veteran you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position selection process or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Reference Number: Req180181
Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
Workday performs weekly maintenance Friday evenings and the system may be down for several hours.
ODOC does not offer visa sponsorship. Within three days of hire applicants will be required to complete an I9 and confirm authorization to work in the United States.
This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
