Executive Assistant (DTA)
Executive Assistant (DTA)
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Job Description
The purpose of this role is to assist the Director for Temporal Affairs in preparing the way for the work of salvation and exaltation by providing executive level administrative support.
Employees at this level work under minimal supervision and handle complex issues that require comprehensive working knowledge and independent nonroutine decision making exercising initiative originality ingenuity and sound judgment.
Responsibilities
Typical responsibilities include but are not limited to:
Leading lower level employees through training mentorship and/or day to day direction
Proactively anticipating future needs and making recommendations
Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
Assisting with budget preparation and control activities including monitoring project or department/area budgets
Performing research analyzing information and making recommendations based on findings
Compiling complex data/information from a variety of sources to compose edit and prepare memos correspondence documents reports agendas spreadsheets (including charts and graphs) and presentations using a wide range of software and platforms.
Taking meeting minutes and managing meeting documentation
Using computer apps and software to schedule meetings and appointments and maintain calendars usually for multiple leaders
Managing email inbox(es) of assigned leader(s) to agreed level
Making travel arrangements
Presenting at meetings
Supporting office resiliency operations and response (emergency response)
Planning organizing and executing large meetings conferences and other events
Screens telephone calls written correspondence and visitors
Acting as an administrative liaison between senior leadership and other key leaders both internally and externally.
Providing support within an environment of strict confidentiality
Qualifications
Required:
Bachelors degree and 3 years related experience or any combination of equivalent education and related experience totaling at least 7 years
Comprehensive administrative support working knowledge
Broad knowledge of the organizations structure functions and key personnel
Working knowledge of Church doctrine policies and procedures
Key Skills:
Communicate professionally at an advanced level in writing and verbally.
Utilize Microsoft Office and other software at an advanced level to schedule appointments create and perform analysis on spreadsheets prepare presentations take notes and minutes and create and update word documents.
Provide advanced research analytical and data summation support.
Take standard processes and procedures and adapt to address complex problems and find less obvious solutions.
Interact and work with others at an advanced level and in a productive and professional way.
Work with sensitive and highly confidential information.
Operate and maintain standard office equipment.
NOTE: To successfully perform the essential functions of the job there may be physical requirements such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors/equipment.
Preferred:
Previous experience supporting executive level leaders
Additional Employment Criteria:
- Must be legally authorized to work in Canada without sponsorship
- Must be able to reside in Calgary Alberta while employed in this role
Note: To manage inquiries efficiently please direct all questions to our Canada Talent Acquisition and HR team. They are available to assist you with any questions regarding this role. Please do not contact the Hiring Manager directly. Thank you for your understanding and cooperation.
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Employment Type
Full-Time
