Executive Assistant -
Executive Assistant -
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position: Executive Assistant
Working Hours: 9:00 am to 5:00 pm US Eastern Time
Compensation: USD 1000 - 1400 per month
Location: 100% Remote
About the Role:
We are looking for a highly organized and proactive Executive Assistant to support our VP of Operations. This is a critical role that will help drive day-to-day operational efficiency streamline administrative processes and ensure that high-priority tasks and projects are executed flawlessly.
You ll work remotely but will be a deeply integrated member of the team managing communications schedules documentation and follow-through across a fast-paced service-oriented real estate business.
Key Responsibilities
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Manage and maintain the VP s calendar scheduling internal and external meetings
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Organize daily priorities reminders and follow-ups for the VP
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Coordinate communication between property managers vendors and stakeholders
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Prepare and organize reports contracts and internal documents
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Support onboarding and document compliance for properties and tenants
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Maintain cloud-based filing systems and shared drives
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Assist with tracking project timelines operational tasks and team deliverables
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Communicate with tenants clients or partners when needed on behalf of the VP
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Ensure all details from lease paperwork to vendor coordination are up-to-date and error-free
Ideal Candidate Profile
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Proven experience as an Executive Assistant Operations Assistant or similar role
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Strong administrative and organizational skills with meticulous attention to detail
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Excellent written and verbal English communication
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Strong ability to prioritize tasks and manage time independently
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Comfortable handling sensitive or confidential information
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Tech-savvy: familiar with tools like Google Workspace task/project management apps (Asana Trello or similar) and cloud file storage
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Experience or familiarity with real estate/property management is a strong advantage
Preferred Skills & Traits
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A proactive problem-solver who anticipates needs before they arise
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Confident in a fast-moving detail-heavy environment
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Quick learner and flexible in adapting to new systems and workflows
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Trustworthy consistent and aligned with high service standards
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Experience with the U.S.-based remote work or property management support is a plus
Ready to Apply
If youre an organized resourceful Executive Assistant who takes pride in enabling leaders to operate at their best we want to hear from you. Apply now and help bring structure clarity and excellence to every property we manage.
Employment Type
Full-time
