Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Overview
We are seeking an experienced executive administrative assistant to support our CSuite Executive team. The ideal candidate will display a professional and polished demeanor and exhibit an exceptional commitment to accuracy detail and followthrough. They are capable of handling details of a highly confidential and critical nature; organize information for use in discussions or meetings with executives board members and outside individuals; and coordinates activities between departments and outside parties. Additionally the position requires someone who can quickly learn and retain indepth knowledge of company operations policies and procedures to ensure continued business continuity across our executive leadership team.
Note: This position is onsite at our Washington D.C. Headquarters
Responsibilities
Travel and Expense Management:
- Manage travel arrangements for Csuite executives including booking flights accommodations and transportation.
- Prepare and submit expense reports for Csuite executives ensuring accuracy and compliance with company policies.
- Handle any travelrelated issues or changes promptly and efficiently.
Calendar Management:
- Maintain and manage the calendars of Csuite executives scheduling meetings appointments and events.
- Coordinate and prioritize executive schedules to ensure efficient time management.
- Handle meeting invitations confirmations and followups.
Board Meetings:
- Responsible for exceptional attention to detail in corporate board meeting planning and facilitation. Requires understanding of board governance principles and practices and proven experience in facilitating highlevel meetings.
- Assist the Chief of Staff with board meeting preparations including compiling agendas presentations and reports.
- Coordinate logistics for board meetings including venue arrangements catering technology setup and travel accommodations for board members.
- Take thorough and accurate minutes during board meetings tracking resolutions followups and ensuring accountability for decisions made.
- Ensure all materials are distributed to board members in a timely manner.
Communication and Correspondence:
- Draft review and send communications on behalf of Csuite executives.
- Handle incoming and outgoing correspondence including emails letters and phone calls.
- Maintain confidentiality and discretion in all communications.
Project Management:
- Assist with special projects and initiatives as assigned by Csuite executives.
- Track project progress and ensure deadlines are met.
- Coordinate with various departments to gather information and support project execution.
Office Management:
- Oversee the administrative functions of the executive office ensuring smooth operations.
- Maintain office supplies and equipment liaising with vendors as needed.
- Handle any administrative issues or requests from Csuite executives.
Event Coordination:
- Plan and execute executivelevel events including meetings conferences and social gatherings.
- Coordinate logistics including venue selection catering and transportation.
- Active member of social committee working with Neighborhood committee for event planning.
- Coordinate with executives for attendance at Company events.
Qualifications
Required Software Skills:
- High proficiency in Microsoft 365 product suite
- Concur travel/expense management
Additional Requirements:
- Bachelors degree required
- 5 years of experience in supporting multiple Clevel executives in a multinational environment.
- A detailoriented selfstarter with exceptional skills in communication organization project and time management.
- Maintain confidential and sensitive information.
- Experience in logistical and preparatory aspects of board meetings including scheduling agenda creation document preparation and distribution meeting management and ongoing communications.
- Committed professional team player with outstanding attention to detail followthrough and one who consistently exhibits a high level of professionalism in appearance and behavior.
- Strong interpersonal skills to build and maintain relationships with executives board members and other stakeholders with the ability to anticipate the needs of executives and take initiative to address them.
- Flexibility and adaptability to changing priorities in a fastpaced global work environment.
Work Environment:
- Cultural competence to work effectively in a diverse and global environment
- May require light travel as needed.
Consilios True North Values
- Excellence
We strive to make every client our advocate - Passion
We DO because we CARE - Collaboration
We win together through teamwork and communication - Agility
We flex adapt and embrace change - People
We value respect and invest in our teammates - Vision
We create clarity of purpose and a clear path forward
Consilio LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other legally protected status.
Employment Type
Unclear
