Accounting/HR/Operations Assistant
Accounting/HR/Operations Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overall Responsibility:
Key Areas of Responsibility:
- Review and verify weekly employee timesheets in Ajera for accuracy and compliance.
- Process weekly accounts payable transactions in Ajera and perform reconciliations to ensure accurate financial reporting.
- Support annual Workers Compensation audit by maintaining uptodate Certificates of Insurance (COIs) and W9 forms for vendors.
- Perform weekly filing of accounting records and related documentation.
- Manage vehiclerelated administration including registration renewals fuel account maintenance and related documentation.
- Oversee parking pass distribution and tracking for staff.
- Reconcile monthly UnitedHealthcare (UHC) and Guardian insurance invoices to corresponding liability accounts.
- Order IT equipment and ancillary supplies for staff and new hires.
- Assist in maintaining updated records of subscriptions agreements and utility logins.
- Provide support for corporate name change initiatives and related administrative tasks.
- Coordinate and organize company outings and events for the administrative team.
- Review and assist with IT service requests and ensure timely followup.
- Maintain accurate HR filing systems and documentation.
- Perform weekly Paid Time Off (PTO) reconciliations between Ajera and Paycom to ensure accurate tracking.
- Prepare onboarding packets for new hires and ensure readiness prior to start dates.
- Print and distribute updated employee handbooks as needed.
- Support Paycom administration by maintaining uptodate HR forms creating and tracking workflow requests for key features such as licensing and certifications and performance evaluations maintain uptodate job descriptions managing the applicant tracking system and assigning appropriate training tracks.
Experience Proficiencies Skills and Certifications:
- Proficiency in Microsoft Word Excel Outlook and Adobe is required.
- Two years of related experience preferred.
- Ability to work with minimal supervision.
- Ability to speak effectively with employees managers and vendors.
- Accurate data entry skills. Detail oriented and well organized.
- Demonstrates initiative and thoroughness in researching and resolving issues.
- Independent problem solving; Willingness to learn; Proactive and Positive attitude; Ability to multitask and follow instructions with detailed accuracy is critical.
- Demonstrates initiative and thoroughness in researching and resolving issues.
- Occasional work after hours and on weekends may be required to meet deadlines.
Required Experience:
Senior IC
Employment Type
Part-Time
