Payroll Specialist
Payroll Specialist
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Job Description
Description
Position Overview:
Payroll Specialist to manage endtoend payroll processing and statutory compliance for over 600 employees across India. The ideal candidate should be wellversed in Indian labour laws highly detailoriented and experienced with HRone and ADP platforms.
What youll do as a (Payroll Specialist):
Payroll Processing
Monthly salary processing including earnings deductions LOPs incentives arrears reimbursements etc.
Review and validate input data from HRone (attendance leaves etc.).
Salary reconciliation with HR and Finance teams.
Generate payslips salary registers and variance reports.
Coordinate with the bank for timely salary disbursement.
Maintain payroll calendars and ensure strict adherence to deadlines.
Employee Life Cycle Management in Payroll
Joining: New employee registration in EPFO/ESIC UAN creation KYC linking.
During Employment: Process salary changes transfers and structure revisions.
Exit: Last working day update on payroll EPFO and ESIC portals.
Process Full & Final settlement (including LOP gratuity recovery etc.).
Ensure timely employee deactivation in ADP HRone and statutory portals.
Statutory Compliances
Provident Fund (EPF):
Register new employees on EPFO portal and generate UAN.
Upload KYC Aadhaar and PAN details.
Monthly ECR preparation & challan upload via ADP.
Timely PF payments and recordkeeping.
Handle employee transfers withdrawals and grievances.
Update exits and support during PF inspections.
Employee State Insurance (ESIC):
Employee registration and eligibility tracking.
Monthly contribution calculation and challan submission.
Exit updates on ESIC portal.
Support employees for ESI benefits (sickness maternity etc.).
Professional Tax (PT):
Statewise PT computation and deduction.
Timely payment and return filing.
Labour Welfare Fund (LWF):
Deduction as per applicable state rules.
Remittance and returns as per schedule.
Income Tax (TDS):
Monthly income tax computation and TDS deduction.
Challan payments and quarterly 24Q filings.
Investment proof collection and verification.
Form 16 generation and employee distribution.
Handle tax queries and coordinate for any notices.
Bonus Gratuity & Other Labour Laws:
Annual bonus calculation and compliance.
Gratuity eligibility calculation and payout.
Adherence to all applicable labour laws (e.g. Minimum Wages Act Payment of Wages Act).
Audits Reports & Documentation
Prepare payrollrelated MIS and monthly reports for Finance and HR.
Handle internal statutory and external audits.
Maintain uptodate statutory records registers and SOPs.
Ensure all statutory returns and challans are timely filed and archived.
Tools & Systems
Daily usage of HRone for employee data leave and attendance.
Monthly payroll execution using ADP.
Coordinate with ADP and HRone support for issue resolution and enhancement requests.
Drive process automation and ensure data accuracy.
Employee Interaction & Support
Respond to employee queries on salary tax reimbursements etc.
Guide employees on tax declarations investment proofs and Form 16s.
Exit support during Full & Final settlement.
Preferred:
Experience handling payroll for 600 employees across India.
Exposure to statutory inspections and payroll audits.
What will you bring to the team:
Graduate/Postgraduate in Commerce Accounting or HR.
47 years of endtoend Indian payroll experience.
Strong knowledge of EPF ESIC PT LWF IT Act Bonus & Gratuity Acts.
Must be proficient in ADP and HRone.
Advanced Excel (VLOOKUP XLOOKUP Pivot and other advance formulas etc.).
Accuracy confidentiality and attention to detail are a must.
Excellent communication and interpersonal skills.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
