Department Coordinator
Department Coordinator
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$ 4058 - 4543
1 Vacancy
Job Description
CSUN strives to be a destination workplace where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success both for our students and our employees. We have a relentless passion for celebrating diversity equity and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. If this sounds like you youve come to the right place. Learn more: Duties
Under general supervision the Department Coordinator will provide essential administrative support to ensure departmental efficiency accuracy and student success.
- Maintains and enters Schedule of Classes (SOC) in SOLAR and checking APDB report for accuracy.
- Carries out student permission number process as determined by the Department Chair including reviewing student eligibility ensuring class prerequisites are met and confirming space availability.
- Provides comprehensive administrative support to the Chair including scheduling organizing and processing documentation needing Chairs approval.
- Coordinates Part-time faculty applicant pools process and monitors recruitment email including assisting in the advertising and processing of applications.
- Collects and organizes faculty information (contact office hours syllabi); creates department event programs and promotional materials; arranges engraving for plaques and certificates for special events; manages departmental supplies and office equipment; coordinates student evaluations of faculty; processes room reservations for specialty lab spaces; maintains and updates faculty and student listservs.
- Performs other duties as assigned.
*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser:
Qualifications
- Equivalent to five (5) years of full-time progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.
- Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience.
Knowledge Skills & Abilities
- Proficiency in maintaining and entering class schedules using SOLAR with strong attention to detail and accuracy in reviewing APDB reports and timely notification of class cancellations.
- Ability to effectively manage the student permission number process including vetting student eligibility ensuring compliance with prerequisites and class capacities and coordinating closely with faculty and various university offices.
- Skilled in providing comprehensive administrative support including schedule management detailed record-keeping and efficient processing of departmental paperwork requiring Chair approval.
- Experienced in coordinating departmental communications event planning inventory management purchase order processing and effectively organizing faculty and student information.
Pay Benefits & Work Schedule
- The university offers an excellent benefits package including but not limited to: medical dental vision retirement & savings tuition waiver and more.
- Classification: Administrative Support Coordinator / 1035 / 2
- The anticipated HIRING RANGE: $4058 - $4543 per month dependent upon qualifications and experience. The salary range for this classification is: $4058 - $6653 per month.
- HOURS: Full Time; 40 hours per week; Monday through Friday.
- This is a Regular position with a one-year probationary period.
- The position is currently hybrid (4 days in office 1 day remote); however this is subject to change based on student and/or operational needs.
General Information
- This job opening has been re-posted and will remain OPEN UNTIL FILLED.
- This position is sensitive as designated by the CSU.
- A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
- The person holding this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
- Per the California State University (CSU) Out-of-State Employment Policy the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
- Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process please visit this link: CSU recommends that faculty staff and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2 the virus that causes COVID-19 and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications and comply with other safety measures established by each campus.
Equal Employment Opportunity
CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age Disability (physical or mental) Gender Gender Identity (including Nonbinary or Transgender) Gender Expression Genetic Information Marital Status Medical Condition Nationality Pregnancy or related conditions Race or Ethnicity (including color caste or ancestry) Religion or Religious Creed Sex (including Sex Stereotyping or Sex Characteristics) Sexual Orientation and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at .
Required Experience:
IC
Employment Type
Full-Time
