Administrative Assistant I- DFS Crime Scene Services (44634)
Administrative Assistant I- DFS Crime Scene Services (44634)
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$ 5423 - 7721
1 Vacancy
Job Description
Agency:Illinois State Police
Position Title:Administrative Assistant I
Working Title:Administrative Asisstant IDivision of Forensics ScienceCrime Scene Services.
Class Title:ADMIN ASSISTANT I 00501
Skill Option:None
Bilingual Option:None
Closing Date/Time:
Salary: Anticipated starting salary $5423 monthly; Full Range $5423$7721 monthly.
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU:RC028
- Please upload a copy of your official/unoffical transcripts for all degrees earned and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application.
- Note: The Illinois State Police must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
- Answer all questions thoroughly DO NOT STATE SEE RESUME.
- This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
- All applicants who want to be considered for this positionMUSTapply electronically through the. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
- Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number 44634
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
As an Administrative Assistant I for the Division of Forensics Services under direction independently functions as the Commands liaison for code and sworn personnel to include the preparation of personnel transactions. Updates personnel records. Prepares and processes Officer Action Requests and Personnel Action Requests for required changes. Maintains monthly updates of all Crime Scene Services (CSS) personnel rosters Table of Organization and email groups. Monitors the flow and status of documents routed through CSS. Prepares sworn vacancy announcements and prepares confidential correspondence and reports related to personnel issues. Handles special requests and assignments for the Training Administrator and CSS Staff. Schedules attends and participates in meetings and coordinates distribution of agenda/meeting minutes. Assists with travel requests and arrangements for internal and external training. Makes final corrections to updated policies and other CSS documents and manuals. Monitors training schedules to ensure CSS personnel remain in compliance with Department and Command requirements. Develops complex spreadsheets to track the completion of required training inspections and evaluations. Assists with the planning developing coordination and implementation of statewide training to include inservice for current employees. Inputs data/runs reports related to commodity usage and trends. Coordinates distribution of new and replacement equipment to include general crime scene processing equipment portable radios and electronic devices such as iPads tablets and cellular travel requests and vouchers. Makes entries/edits to code eTime system and sworn wage timekeeping systems.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity Service and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
- Independently functions as the Commands liaison for code and sworn personnel to include the preparation of personnel transactions.
- Prepares a variety of routine correspondence and reports.
- Serves as an assistant to the CSS Training Administrator.
- Maintains and orders crime scene commodities and equipment; oversees commodity tracking and distribution.
- Assists Command with the Crime Scene Investigator Certification Program by tracking inservice and other CSS training.
- Serves as a backup timekeeper for code and sworn employees.
- Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably with coursework in business or public administration.
- Requires one (1) year of responsible professional experience in a public or business organization.
Preferred Qualifications
- Prefers a bachelors degree or higher with coursework in Public Administration or Business.
- Prefers two years of knowledge in the principles and practices of public and business administration.
- Prefers one year of experience in the principles and functions of standard office practices methods and equipment.
- Prefers one year of experience in compiling and preparing administrative reports and records.
- Prefers one year of experience in developing implementing evaluating and enforcing policies procedures and performance standards.
- Prefers five years of experience using computer software programs and various types of hardware.
- Prefers one year of experience in supervising subordinate staff and providing for their professional development.
- Prefers one year of experience in establishing and maintaining satisfactory working relationships with subordinates and/or coworkers.
Conditions of Employment
- Successful completion of initial and ongoing random alcohol and drug screens.
- Successful completion of a background investigation.
- Ability to adhere to Illinois State Polices ethical standards.
- Ability to adhere to Illinois State Polices policies and procedures.
- Ability to travel on an asneeded basis.
- No felony or misdemeanor convictions.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Benefits Package
The Illinois State Police offers a robust benefit package including:
Flexible work schedules in many program areas
Health life vision and dental insurance.
12 weeks paid maternity/paternity leave.
Pension Plan
Deferred Compensation and other pretax benefit programs.
Employees earn twelve (12) paid sick days annually.
Ten to twentyfive (1025) paid vacation days based on years of service.
Employees earn three (3) paid personal days prorated based on start date.
ThirteenFourteen (1314) paid state holidays annually.
Work Hours: Monday Friday; 8:30a 5:00p
Work Location: 801 S 7th St Springfield IL
Agency Contact:
Posting Group: Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/545 apply to this position. As a result the employee should be aware that if offered nonState employment during State employment or within one year immediately after ending State employment the employee shall prior to accepting any such nonState employment offer notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
APPLICATION INSTRUCTIONS
- Use the Apply button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in you will be prompted to do so.
- State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
- NonState employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
- If you have questions about how to apply please see the following resources:
- State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
- NonState employees: click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
