Office Administrator
Office Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
Office Administrator
Location: Somerset New Jersey
Type: Fulltime
Fully in the office
CARIAN is growing! We are a proud womanowned management consulting firm providing program/project management capital project delivery consulting and technology solutions to our customers in the renewable energy power utilities infrastructure and transit/transportation sectors. Were looking for a proactive and organized Office Administrator to join us fulltime
Job Description:
We are seeking a motivated and detailoriented Office Administrator to support our daytoday operations. The ideal candidate will need to be comfortable taking on a variety of tasks including calendar management for our leadership team office inventory management purchasing supplies and setting up company events. The role also requires the ability to occasionally lift items up to 50 lbs and to learn new systems quickly.
Key Responsibilities:
Office Management:
Maintain office supplies and equipment ensuring everything is stocked and functioning.
Manage office inventory including ordering and occasionally picking up supplies.
Assist with scheduling meetings and managing calendars for the leadership team.
Organize and maintain files records and documents.
Prepare meeting rooms and assist with meeting logistics.
Event Coordination:
Plan and coordinate company events meetings and celebrations.
Handle logistics such as venue booking catering and setup/cleanup.
General Administrative Support:
Assist with the onboarding of new employees including preparation of materials and workspace setup.
Handle incoming calls emails and correspondence.
Support various corporate departments with administrative tasks and operational needs as required.
Learn and adapt to new systems and processes to improve office efficiency.
Physical Tasks:
Occasionally lift and move items up to 50 lbs such as office supplies furniture and event materials.
Other Duties:
Perform additional tasks as required to support the smooth operation of the office.
Qualifications:
Proven experience in office administration or a related role.
Strong organizational skills with high attention to detail.
Excellent communication skills both verbal and written.
Ability to manage multiple tasks and prioritize effectively.
Ability to learn new systems and adapt quickly to changing environments.
Proficiency in Microsoft Office Suite (Word Excel Outlook).
Comfortable with physical tasks including lifting and moving items up to 50 lbs.
Event planning or coordination experience is a plus.
Ability to work independently and as part of a team.
Residence: Prefer candidates who live within 5 miles of the office.
Additional Information:
Employment Type: Contract
Hours: 8 hours daily
Work Environment: This role is fully inoffice.
Residence: Prefer candidates who live within 5 miles of the office.
CARIAN takes pride in being an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race color sex age national origin religion sexual orientation citizenship gender expression or identity status as a veteran and basis of disability or any other federal state or local legally protected class.
As a WomanOwned Business Enterprise CARIAN is committed to providing employment opportunities to women veterans and underrepresented minorities.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
